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PUBLIC AGENDA SESSION SEPTEMBER 22 2011 310
<br /> Ms. Greene agreed and stated anything related to this property should wait until the
<br /> Court's decision. Mr, Inks noted the appraisal of property is based on the size of the
<br /> property and if this property is vacated, it will affect the appraisal. He suggested
<br /> contacting City Attorney's Chuck Leone or Aladean DeRose to determine if the Board
<br /> should wait on this vacation request from St. Joseph High School.
<br /> The Clerk was instructed to post the agenda and notify the media and other persons who have
<br /> requested notice of the meeting agenda. No other business came before the Board. The meeting
<br /> adjourned at 11:50 a.m.
<br /> BOARD OF PUBLIC WORKS
<br /> Gary A. Gilot, President
<br /> Ddnald E. Inks, Member
<br /> Carl P. Littrell, Member
<br /> ATTEST:
<br /> —Lire 1a M. Martin, berk
<br /> REGULAR MEETING SEPTEMBER 26, 2011
<br /> The regular meeting of the Board of Public Works was convened at 10:35 a.m. on Monday,
<br /> September 26, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and
<br /> Carl P. Littrell present. Also present was Board Attorney Cheryl Greene,
<br /> ADDITIONS TO THE AGENDA
<br /> Mr. Gilot noted the addition to the agenda of a request for approval of a Crop Walk, and a
<br /> request to advertise for bids for the Century Center Island Park Pavilion.
<br /> APPROVE MINUTES OF PREVIOUS MEETING
<br /> Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the
<br /> Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on September
<br /> 8, 2011, September 12, 2011 and September 19, 2011, were approved.
<br /> AWARD BID ---ONE (1)..2011 OR NEWER EMERGENCY MEDICAL VEHICLE 2011 FIRE
<br /> DEPARTMENT CAPITAL LEASEi
<br /> Mr. Jeffrey Hudak, Central Services, advised the Board that on September 12, 2011, bids were
<br /> received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br /> recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br /> Crossroads Ambulance Sales and Service, LLC, 14283 County Road 8, Middlebury, Indiana
<br /> 46540, in the amount of$204,828.00. Mr. Hudak noted in his memorandum that the low bid of
<br /> Hill Truck Sales was rejected as non-responsive because they bid on a chassis only; not a
<br /> complete unit as requested. Therefore, Mr. Inks made a motion that the recommendation be
<br /> accepted and the bid be awarded as outlined above and Hill Truck Sales be deemed non-
<br /> responsive. Mr. Littrell seconded the motion, which carried.
<br /> AWARD PROPOSAL — WASTEWATER COMPUTERIZED MAINTENANCE
<br /> MANAGEMENT SOFTWARE —PROJECT NO. 111-062 WASTEWATER CAPITAL
<br /> Mr. Kenneth Smith, Environmental Services, advised the Board that on September 12, 2011,
<br /> proposals were received and opened for the above referenced software. Mr. Smith noted in his
<br /> memorandum that the proposals were reviewed and scored based on a matrix, and Starboard
<br /> Consulting, LLC scored the highest and was the lowest in cost. Therefore, Mr. Smith
<br /> recommended that the Board award the contract to Starboard Consulting, LLC, 2170 West State
<br /> Road 434, Site 124, Longwood, Florida 32779, in the amount of$206,320.09. Mr. Inks made a
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