08/29/11 Board of Public Works Claims Review

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........... ......... ........... --------------- CLAIMS REVIEW MEETING AUGUST 29, 2011 288 A Claims Review Meeting of the Board of Public Works was convened at 835 a.m. on Monday, August 29, 2011, by Board President Gary Gilot with Board Member Carl Littrell present. Board Member Donald Inks was absent. APPROVE AGREEMENT FOR SERVICES — ST. JOSEPH HIGH SCHOOL AND NNRQ Mr, Chuck Leone, City Attorney, stated this agreement he was presenting to the Board for approval is a three party agreement with the NNRO acting as intermediary to the City and St. Joseph High School, much like the Kroc Center agreement where South Bend Heritage acted as intermediary to the agreement with the City and the Kroc Center, Mr. Leone stated this is a transfer of value from St. Joseph High School in exchange for the transfer of land from the City. The School will provide benefits to the City in the use of their field for athletic and non-athletic, community-wide events, and for use of their parking facility for City events and community- wide events. Mr. Littrell questioned if this was a ten (10) year agreement. Mr. Leone stated it is a ten (10) year agreement because the field has a normal ten (10) year life-span. He noted St. Joseph High School is agreeable to extending it beyond the term, but they are not certain the field will be usable. He noted there may be some costs associated with an extension of the agreement due to repairs needing to be done to the field. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried, the agreement was approved. Mr. Leone noted he has been working on securing signatures all weekend, and will secure the final signatures today and provide the Board with a final copy, dated today, August 29, 2011. APPROVE CLAIMS Mr. Gilot stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Gilot stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,775,092.26 08/23/11 City of South Bend $2,379,247,84 08/29/11 Therefore, Mr. Littrell made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 8:50 a.m. BOARD OF PUBLIC WORKS G A. Gilot, President-, o�nald�E.11nks, Member ''4z Carl P. Littrell, Member ATTEST: _Cin�da M. Martin, Clerk