08/22/11 Board of Public Works - Laserfiche WebLink

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REGULAR MEETING AUGUST 22 2011 278 Bid was signed by: Mr. Paul Pumroy Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: Year Make/Model Unit Price 2012 Chevrolet Silverado CK20903 $27,696,80 1 Electric Windows, Locks & Mirrors—GM $782.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS —FOUR (4) MORE OR LESS, 2011 OR NEWER, TRAILER MOUNTED LEAF VACS (2011 STREET DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BROWN EQUIPMENT CO., INC. PO Box 9799 Fort Wayne, Indiana 46899-9799 Bid was signed by: Mr. Douglas Brown Non-Collusion Affidavit,Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: Manufacturer: TARCO/Loughberry Unit Price $29,825.00 Total for Four $119,300.00 BEST EQUIPMENT CO., INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Ms, Maria Dahlmann Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: Manufacturer: XTreme Vac. XV6000 Unit Price $29,328.00 (One Unit) Exceptions Noted on Bid Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Street Department for review and recommendation. AWARD QUOTATION — EECBG ENERGY RETROFITS — PROJECT NO. 111-019 (EECBG) Mr. Jonathon Burke, Energy Office, advised the Board that on March 28, 2011, quotations were received and opened for the above referenced project. All of the Quotes came in above the City quotation threshold of$75,000.00. Mr. Gilot stated the Mayor and the Controller approved use of the State threshold for quotes for this project. It was noted this project is being funded by a Federal grant that has required the filing of numerous reports before award of the grant, and the City is just now in possession of the funds. Mr. Burke contacted Martell Electric, LLC, the lowest bidder, and they stated they would hold their price for this quote. After reviewing the quotations, Mr. Burke recommended that the Board award the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, in the amount of $121,371.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried.