08-15-11 Personnel & Finance - Laserfiche WebLink

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,-°" `�`' f �� - PERSONNEL AND FINANCE AUGUST 15, 2011 Committee Members Present: Tom LaFountain, Chairperson; Oliver Davis; Karen White Other Council Members Present: Derek Dieter; Henry Davis; Ann Puzzello; Tim Rouse Others Present: Mayor Luecke; Gregg Zientara; Gary Gilot; Murray Miller; Janice Hall; Phil Custard; Glenda Rae Hernandez; Rita Kopala; Kevin Allen (SBT) Agenda: Implementation of the MBE/WBE Utilization Board Tom LaFountain, Chairperson, Personnel and Finance Committee called the meeting to order promptly at 5:00 p.m. Chairperson LaFountain introduced the Mayor who made opening remarks. The Mayor recounted his administrations efforts to get the Diversity Utilization Board (DVB)up and running since the Council passed the ordinance establishing it at the end of April. The Mayor said six of the nine member board had been appointed. The remaining 3 appointments were to be made soon. One by the Mayor. One by the Chamber of Commerce and one jointly by the Mayor and Council. He suggested their first task would be to determine their mission, set goals, objectives, and draft a job description for a diversity compliance officer all per the Council ordinance. The Mayor then turned the presentation over to Phil Custard, the City purchasing director. Phil walked the Council through a handout he had prepared which outlined the administrations efforts to date as well as future expectations. The handout is attached. Gary Gilot suggested the new board would start by organizing themselves, defining what to look for in a compliance officer, then setting measurable goals and objectives. After Phil Custard's walk through, Councilmember Oliver Davis asked if there was funding in the 2012 budget for the Board and Compliance Officer. The Mayor and Controller both assured him the funding would be in the budget submitted to the Council for approval. Councilmember Henry Davis suggested incorporating the School Board in the process. Councilmember Rouse said while that might be a good idea that invitation now would be premature. Councilmember Henry Davis then said the DUB needed to look back at past practices of the City to establish a baseline from which future progress could be measured. The Mayor agreed stating this should be decided by the DUB. Councilmember Henry Davis then pressed for deadlines for action to assure a new"culture"was in fact begun. Councilmember Rouse agreed that timelines were needed; but said too many variables needed to be addressed by the DtJ6 to be set now. Council President Derek Dieter said the Council and the Mayor's administration have acted in good faith in a timely fashion. Now we have to let the DVB function. Councilmember Oliver Davis said at the least we could set a time for the DUB to start. To that ' end Councilmember Oliver Davis moved the DUB begin no later than September 30, 2011. Councilmember White seconded and all supported the deadline.