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AGENDA REVIEW SESSION JULY 7, 2011 228 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, July 7, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. Ms. Jennifer Corle, Engineering, presented the Board with a proposed agenda of items presented by the public and by City Staff ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of two Requests to Advertise for Project No. 111-035, Demolition of Ignition Park South, Phase 1, and Project No. 111-042, Demolition of CJ's Pub & Doctors' Office Building in the 400 Block of North Michigan Street. The emergency, sole- source purchase for repairs to the College Football Hall of Fame was added for approval at the Agenda Review Session. APPROVE SPECIAL PURCHASE/EMERGENCY REPAIRS — COLLEGE FOOTBALL HALL OF FAME Mr. Gilot advised that Mr. Carl Littrell, Engineering, submitted a memo regarding the above special purchase and emergency repairs required at the College Football Hall of Fame. Mr. Littrell stated that due to a vandal on June 26, 2011, the lawn irrigation system was damaged and poured water into the hall of fame causing damage to the ceiling, walls and floors. He stated it was several hours before the damage was detected by the South Bend Police Department, who contacted the Division of Water Works to shut the water off. Mr. Mark Maurer, Hall Operations Manager, dispatched First Response for cleanup, which cost $55,024.74. Restoration costs, as submitted by First Response, will amount to $6,105.47. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, the emergency repairs were ratified and the restoration costs approved. Board members discussed the following item(s) from that list. - Addenda to the Master Agency Agreement and Professional Services Contracts Mr. Bill Schalliol, Community & Economic Development, stated that he had five projects that had both an Addendum for the Master Agency Agreement and a Professional Services Contract. The Mayflower Realignment and Improvement Project No. 110-036 is for the closeout of design work on the project. Nimtz Parkway Multi-Use Path Project No. 111-052 is an addition to the Mayflower Road Sanitary Sewer project. A multi-use path will be installed over the sewer right-of-way on the south side of Nimtz Parkway. Project No. 111-053, S.R. 23 and Douglas Added Right Turn Lane, will provide a north- bound right-turn only lane at the intersection. The Douglas Road Bus Shelters Design, Project No. 111-054, will install bus shelters at two bump-ins that were built during the previous intersection improvement project. The Erskine Detention Pond Project No. 110- 056 is for design close out and addresses leftover issues. - Addendum to the Master Agency Agreement and Professional Services Agreement Mr. Matthew Sikora, Community & Economic Development, stated that the LaSalle Square Phase 1 — Roadway and Design Project No. 111-056 will widen Bonds Avenue as well as extend the current library drive from Ardmore Trail to Bonds Avenue. Ms. Corle was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:40 a.m. BOARD OF PUBLIC WORKS Gary Gilot, President D nald E.Inks, Member Carl P. Littrell, Member ATTEST: Linda M. Martin, Clerk `