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~_ <br />.~ <br />PUBLIC AGENDA SESSION JULY 5, 2007 <br />The Public Agenda Session of the Board of Public Works was convened at 10:40 a.m. on <br />Thursday, July 5, 2007, by Board President Gary A. Gilot, with Mr. Donald E. Inks and <br />Mr. Carl P. Littrell present. Also present was Ms. Cheryl Greene, Board Attorney. <br />AGENDA ITEM ADDED <br />- Resolution 25-2007 - A Resolution of the City of South Bend, Indiana Board of Public <br />Works Approving a Master Equipment Lease/Purchase Agreement No. 1704 and Other ^ <br />Matters Related Thereto. <br />AGENDA ITEM TABLED <br />- Letter of Credit Consolidation -Kendall Weis -Lafayette Falls Subdivision <br />Board members discussed the following item(s) from that list: <br />- Safety Reports -Department of Public Works <br />Mr. Jack Dillon, Environmental Services, and Mr. Dave Tungate, Water Works, <br />presented their respective Safety Reports. <br />- Monthly Reports -Department of Public Works <br />Mr. Jack Dillon, Environmental Services and Mr. Dave Tungate, Water Works, <br />presented their respective Monthly Operations and Performance Goals Reports. <br />- Award Bid Revision -Abandoned Vehicles <br />Mr. Gary Gilot stated that he is in receipt of a request from Gary Libbey, Code <br />Enforcement, to award the 1994 white Chevrolet Suburban from the June 11, <br />2007 vehicle auction to the next highest bidder, Terry's Auto Salvage. Mr. Gilot <br />stated that he would like to see documentation on how the bidder that was <br />originally awarded the vehicle was notified that the award was rescinded for this <br />vehicle. He also asked for documentation for other bids for that vehicle. <br />-Award Quotation -Copier for Wastewater <br />Mr. Jack Dillon, Environmental Services, stated that he is ready to award the <br />quotation for the copier to Ikon in the amount of $10,291.00. Mr. Gilot inquired , <br />if the contract included a service contract for the five year life of the copier. The <br />cost of the service contract should be included in any copier award. <br />- Special Purchase: Renewal of Contract -Clow Valve/Underground Pipe & Valve -Fire <br />Hydrants, Water Mains & Valves <br />Mr. Dave Tungate; Water Works, stated that the renewal of this contract is being <br />made with a 7% increase for the cost of ductile iron pipe. This is a savings <br />because the increase for this pipe is normally 15%. Mr. Gilot stated that a <br />contract renewal is for a contract with no price increase and if we accept an <br />increase in the amount of the pipe, we would have to re-bid that product. Mr. <br />Gilot asked Mr. Tungate to provide proof that other companies are increasing the <br />cost of the pipe by 15% prior to awarding the contract renewal. <br />- Street Closure -Wellington from Ford to Dunham <br />It was noted that the date for this street closure changed from July 23, 2007 to <br />July 21, 2007. <br />-Street Closure -Howard from St. Louis to St. Peter <br />It was noted that the date for this street closure changed from July 20 to July 17, <br />2007. Mr. Gilot suggested that the sponsor have the party at Kelly Park, which is <br />also along that street, or even a side street instead of blocking off Howard Street. <br />ADOPT RESOLUTION NO. 25-2007 - A RESOLUTION OF THE CITY OF SOUTH <br />BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING A MASTER <br />EQUIPMENT LEASE/PURCHASE AGREEMENT NO. 1704 AN OTHER MATTERS ' <br />RELATED THERETO <br />Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following <br />Resolution was adopted by the Board of Public Works: <br />RESOLUTION N0.25-2007 <br />