03-02-07 Redevelopment Commission Minutes

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South Bend Redevelopment Commission Regular Meeting -March 2, 2007 3. APPROVAL OF CLAIMS (CONT.) Bend. Mr. Inks noted that the Community & Economic Development department's financial staff has reviewed all the claims submitted by Downtown South Bend for 2004, 2005, 206 and 2007, including individual items on those claims, to ascertain whether we have been billed more than once for the same item. The staff is satisfied that the $34,913.01 is a valid amount to pay to DTSB and does not represent any duplicate payments: that it is an amount that they have expended funds for activities that were approved under the contract. Mr. Inks indicated he feels comfortable recommending the claim be approved. Mr. Peczkowski said he would still like to see tapes of the invoices. He'd like to see how many of them are aged and how many are perhaps a bailout for things that were not paid that may be overdue. Mr. Inks responded that the requested information can be provided. Mr. Peczkowski also asked whether the South Bend Heritage Foundation claim was for administrative duties, architectural responsibilities, etc. Mr. Inks responded that very little of the $13,855.03 would be for administrative duties. They charge a 10% administrative fee for their activities. Most of the claim is related to acquisition and demolition activities for the Natatorium in the West Washington-Chapin Development Area. Mr. Inks asked counsel if it would be appropriate to approve all claims subject to Mr. Peczkowski's review of the Downtown South Bend claim. Mr. Leone responded that a motion could be made to approve the claims but that claims to DTSB not be disbursed until Mr. Peczkowski has the opportunity to review them. Staff would make a record that Mr. Peczkowski had reviewed them and that action would serve as a trigger to make the payment. 3