06/27/11 Board of Public Works Minutes

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.......... . . ........................... __ _ AGENDA REVIEW SESSION JUNE 23,2011 210 The Agenda Review Session of the Board of Public Works was convened at 10:37 a.m, on Thursday, June 23, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried Knights of Street Closure June 25, 2011; East Washington Street Inks/Littrell Columbus Meet Me on the 5:00 p.m. to from Hill Street to Niles Blacktop for 11:00 p.m. Avenue the Party in the Parking Lot Corpus Christi Procession — June 26, 2011; Corpus Christi Church, Gilot/Inks Catholic Annual Corpus 11:45 a.m. to around Corpus Christi Church Christi 12:45 p.m. Neighborhood and Back Procession to Church.No Police or Traffic and Lighting Assistance The Board discussed the following agenda items: - Change Order—Coveleski Stadium Improvements—Main Concourse Renovation Mr. Toy Villa,Engineering,stated this Change Order is due to numerous changes on this project, a large part related to work with utilities. Mr. Inks questioned Community and Economic Development's responsibility for funding these changes. Mr. Gilot stated Mr. Villa should work with sewers to cover those parts of this project change related to the utilities. - Change Order—Jefferson/Franklin Streetscape Improvements Mr. Toy Villa, Engineering, stated this increase is due to items that were left out of the original plans. Mr. Gilot questioned if the design was done by Engineering. Mr. Villa stated it was,and they learned from their mistake. He noted after this Change Order was done, it was discovered that part of this work is on a business property located on the corner. He added that the business owner will be paying for that work,which will reduce this Change Order by$6,000.00 to$7,000.00. - Change Order—Studebaker Corridor Area A Demolition,Phase IV Mr. Toy Villa,Engineering,noted this increase is to work associated with the allowance items and is due to the change in wage rates to Davis Bacon rates. - Change Order—Blower Nos. 1 A and 1 B Mr. Gilot stated this increase is due to a vibration that was detected after installation of the discharge pipes. He noted this needs to be done or they will have a failure of the equipment from the constant vibration. Mr. Gilot informed Ms. Greene that he will need her assistance on a settlement claim on this project. - Professional Services Agreement—Demolition Planning of 748 Hawbaker Mr. Bill Schalliol, Community and Economic Development, stated this property is located northwest of Menards and is part of the work being done on the retention pond at Miami and Ireland Roads. He noted there is still some flooding on the Erskine Golf Course and they are looking to the south to do some further work,possibly another small retention basin, to help alleviate the run-off from that direction. Mr. Inks stated improvements have already been done, when does it cease to be a Redevelopment Commission problem? He noted he never understood this to be an extended plan. Mr. Gilot requested Mr. Littrell work with Mr. Schalliol on the bids and determine what is Economic Development's project and what is related to CSO, a utility project. He noted that Economic Development should only be paying for those things that are related to development issues. Mr. Schalliol stated the Miami and Ireland Road project is a development project, and any work needed related to that project is part of the development of the area. - Agreement—Brown-Mackie College Mr. Gary Libbey, Code Enforcement, stated this is the annual agreement with the Veterinary Program for students to get real experience working with animals, and the