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<br />REGULAR MEETING
<br />MAY 29, 2007
<br />BID:
<br />Item
<br />No. Description Quantity Unit Unit
<br />Price Total
<br />Amount
<br />1 Millin , U to 6' De th 3500 5YS $4.25 $19,975.00
<br />2 HMA Base 6" 3600 Tons $67.25 $152 100.00
<br />3 HMA Surface, 1.5" Polymer
<br />Modified 1400 Tons $67.25 $94,150.00
<br />4 Concrete A roaches 100 SY $72.25 $7,225.00
<br />5 HMA A roaches 250 SY $19.50 $4 875.00
<br /> Total Amount of Bid (I tems 1 t hrough 5) $278,325.00
<br />Board Attorney, Cheryl Greene, noted the Bid from Walsh and Kelly did not have a notary seal
<br />on it. Ms. Julie Tate, Walsh and Kelly, approached the table and verified that the signature was
<br />indeed that of Mr. Kevin Kelly. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and
<br />carried, the above bids were referred to Water Works for review and recommendation.
<br />After reviewing those bids, Mr. Ed Herman, Water Works, recommended the Board award the
<br />contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 State Road
<br />23, South Bend, Indiana 46614, in unit prices not to exceed the amount of $227,650.00.
<br />Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />OPENING OF BID -SELF PROPELLED CHASSIS MOUNTED SLINGER MANURE
<br />SPREADER (CAPTIAL/SEWAGE WORKS)
<br />This was the date set for receiving and opening of sealed bids for the above referred to project.
<br />The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
<br />County News, which were found to be sufficient. The following bid was opened and publicly
<br />read:
<br />AGCO-AG CHEM. DIVISION
<br />12891 1341 Avenue NE
<br />Spicer, Minnesota 56288
<br />1
<br />1
<br />Bid was signed by: Mr. Charles R. DeWolf
<br />Non-Collusion Affidavit was in order
<br />Non-Discrimination commitment form was completed
<br />Ten percent (10%) Bid Bond was submitted
<br />BID:
<br />Year Make Model Unit Price
<br />2007 AgChem 3244 Terra Gator $309,325.00
<br />Trade-In N/A
<br />Total Cost Less Trade-In $309,325.00
<br />Deduct $3,500.00 Kysor Engine Shut Down
<br />Deduct $2,125.00 Expeller Work Lights
<br />Delivery Guaranteed by November 1, 2007 However should be able to meet October 1,
<br />2007 need.
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was ^
<br />referred to Environmental Services and Equipment Services for review and recommendation.
<br />After reviewing the Bid, Mr. Al Greek, Environmental Services, recommends acceptance of the
<br />Bid for further review and to request October 1, 2007 delivery guarantee. Upon a motion by Mr.
<br />Gilot, seconded by Mr. Inks and carried, the Bid was accepted for further review as outlined
<br />above.
<br />AWARD BID - 2007 STREET MATERIALS - PROJECT NO. 107-038 (LRSA)
<br />Mr. Rob Nichols, Engineering, advised the Board that on May 1, 2007, bids were received and
<br />opened for the above referred to project. On May 17, 2007, the most often used asphalt street
<br />materials were awarded. Mr. Nichols recommends that the Board award the remaining contract
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