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AGENDA REVIEW SESSION JUNE 9, 2011 190
<br /> The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on
<br /> Thursday, June 9, 2011, by Board President Gary A. Gilot, with Board Member Donald E. Inks
<br /> present. Board Member Carl P. Littrell was absent. Also present was Board Attorney Cheryl
<br /> Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed
<br /> agenda of items presented by the public and by City Staff.
<br /> OPENING OF BIDS — OLIVER PLOW LOT-8 IMPROVEMENTS — PROJECT NO. 111-025
<br /> (AEDA TIF)
<br /> This was the date set for receiving and opening of sealed bids for the above referenced project.
<br /> The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
<br /> County News, which were found to be sufficient. The following bids were opened and publicly
<br /> read:
<br /> RIETH-RILEY CONSTRUCTION CO. INC.
<br /> 25200 SR 23, PO Box 1775
<br /> South Bend, Indiana 46614
<br /> Bid was signed by: Mr. Joseph Scarnecki
<br /> Non-Collusion Affidavit was in order
<br /> Non-Discrimination Commitment Form was completed
<br /> Five percent (5%) Bid Bond was submitted
<br /> BID: $141,739.35
<br /> WALSH & KELLY INC.
<br /> 24358 SR 23
<br /> South Bend, Indiana 46614
<br /> Bid was signed by: Mr. Dustin Hilary
<br /> Non-Collusion Affidavit was in order
<br /> Non-Discrimination Commitment Form was completed
<br /> Five percent (5%) Bid Bond was submitted
<br /> BID: $130,139.65
<br /> Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above bids were
<br /> referred to Community and Economic Development and Engineering for review and
<br /> recommendation. Mr. Rob Nichols, Engineering, informed the Board that he would like to award
<br /> the bid at Monday's meeting.
<br /> AWARD BID AND APPROVE CONTRACT-- CLAY-CLEVELAND AND RIVER
<br /> COMMONS LIFT STATION REPLACEMENT-- PROJECT NO. 109-087 2010 SEWER
<br /> BOND)
<br /> Mr. Carl Littrell, Engineering advised the Board that on May 23, 2011, bids were received and
<br /> opened for the above referenced project. After reviewing those bids, Mr. Littrell recommended
<br /> that the Board split the award of the contracts to the lowest responsive and responsible bidders.
<br /> Mr. Littrell recommended the CIay-Cleveland Lift Station RepIa.cement be awarded to Selge
<br /> Construction Co, Inc., 2833 South 1 Ith Street, Niles, Michigan in the amount of $506,265.50,
<br /> and the River Commons Lift Station Replacement be awarded to Niblock Excavating, Inc., P.O.
<br /> Box 211, Bristol, Indiana in the amount of$238,500.00. Additionally, the Construction Contracts
<br /> were submitted for approval. Therefore, Mr. Inks made a motion that the recommendation be
<br /> accepted and the bids be awarded and the Construction Contracts approved as outlined above.
<br /> Mr. Gilot seconded the motion, which carried.
<br /> AWARD QUOTATION-- HANDHELD PARKING ENFORCEMENT SYSTEM PARKING
<br /> METER FUNS
<br /> Ms. Debrah Jennings, Community & Economic Development, advised the Board that on April
<br /> 11, 2011, quotations were received and opened for the above referenced project. After reviewing
<br /> those quotations, Ms. Jennings recommended that the Board award the contract to the lowest
<br /> responsive and responsible bidder, Duncan Parking Solutions, 5924 Balfour Court, Suite 102,
<br /> Carlsbad, California 92008, in the amount of $28,103.00. Therefore, Mr. Inks made a motion
<br /> that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot
<br /> seconded the motion, which carried. Ms. Greene noted that Complus Data Innovations, Inc. was
<br /> non-responsive to the quotation specifications.
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