05/01/07 Special Mtg Board of Public Works Minutes

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SPECIAL MEETING MAY 1, 2007 ~'~ Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $482,889.25 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Engineering Department for review and recommendation. ' OPENING OF PROPOSALS -PRINTING SERVICES (USER DEPARTMENTS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: FEDEX KINKO'S 2202-C South Bend Avenue South Bend, Indiana 46635 Proposal was signed by: Mr. Jason Fowler Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Item BID: Descri tp ion Average Quantity/Orde r Averaee/ year Com lep tion Time/Per Unit Price 1 Newsletter - 21st 42,500 - 2 1 Job A 3 Days Per Century Letter Sided Month/12 $1,870.00 Month 81 /2x 11 20# Months White 30 % Post ' Paper Black Ink Per 2 Sided. $22,440.00 Year 2 2°d Flyer when 42,500 - 2 1 Job A 3 Days Per Requested 4- 5 Sided Month/5 $1,870.00 Month Times a Year Months 81 /2x 11 20# White 30 % Post Paper Black Ink Per 2 Sided $9,350.00 Yeaz 3 Carbonless Part 1 Ream - 1 45 3-4 Days $40.00 Forms 81/2x11 Case Jobs/18.2 (250 Set Per Printed with 5 Cases $0.16/Set) Ream Black Ink $400.00 2 Part (2,500 Set Per Cazbonless Form $0.16/Set) Case 4 3 Part 1 Ream - 2 50 3-4 Days $40.08 Carbonless Cases Jobs/39 (167 sets Per Form Cases $0.24/Set) Ream $400.88 (1,670 Set Per ' S 4 Part 1 Ream - 1 10 3-4 Days $0.24/set) $40.00 Case Carbonless Case Jobs/5.5 (125 Set Per Form Cases $0.32/Set) Ream $400.00 (1,250 Set Per $0.32/Set) Case 6 5 Part 1 Ream - 1 2 Jobs/2 3-4 Days $400.00 Carbonless Case Cases (1,000 Set - Per Form $0.40/Set) Case