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;~.f~i~ <br />PUBLIC AGENDA SESSION APRIL 19, 2007 <br />The Public Agenda Session of the Board of Public Works was convened at 10:39 a.m. on <br />Thursday, April 19, 2007, by Board President Gary A. Gilot, with Board Member Mr. <br />Carl P. Littrell present. Board Member Mr. Donald Inks was absent. Board Attorney <br />Cheryl Greene was also present. <br />Board of Public Works Clerk Linda M. Martin presented the Board with a proposed <br /> agenda of items presented by the public and by City Staff. <br /> AGENDA ITEMS ADDED <br /> - Contract - On-Site Health Solutions <br /> - Contract - On Site Health Solutions <br /> - Approve Proprietary Purchase <br /> - Correction to Agenda -Change Order for Electric Golf Carts -Amount Corrected to <br /> $17,125.00 <br /> - Contract -Cotter Street Improvements - Geotechnical Investigation <br /> Board members discussed the following item(s) from that list: <br /> - Safety Reports -Central Services <br /> Mr. John Machowiak, Central Services, presented the Safety Report for Central <br /> Services for the month of March. <br /> - Monthly and Performance Goals Reports -Central Services <br /> Mr. John Machowiak, Central Services, presented the Monthly and Performance <br /> Goals report for Central Services for the month of March. <br /> - Raw Sewage Pump Drive Replacement <br /> Mr. Patrick Henthorn, Department of Environmental Services, stated that I&M <br /> has requested that the existing transformer be moved because it is sitting too close <br /> to an existing building. Raw sewage pump #2 also has additional rehabilitation <br /> work needed on it. <br /> - CSO Long Term Control Plan and Operational Plan Update <br /> Mr. Patrick Henthorn, Department of Environmental Services, stated that Greeley <br /> and Hansen is providing engineering services to develop a long term control plan. <br /> Mr. Littrell noted that the agenda should state "Gantt Chart Tasks", not "Gnatt <br /> Chart Tasks". Mr. Gilot stated that the updates are a requirement of the Federal <br /> EPA. <br /> - Special Purchase of Water Meters <br /> Mr. Dave Tungate, Water Works Department, stated that this was a request for a <br /> special purchase because the water meters used by the City are matched to a Blu <br /> Tower AMR transmitting device that is not interchangeable with a different <br /> brand. Ms. Cheryl Greene, Legal Department, stated that the purchase meets all of <br /> the legal requirements of a special purchase. Mr. Gilot noted that not only is this a <br /> proprietary purchase, but that it should be a unit price award. <br /> - South Well Field and Cleveland North Well Field Process Control Equipment <br /> Mr. Gilot questioned if the Board had already acted upon this award at its last <br /> meeting. Mr. Wiltrout stated they had only accepted the late arrival of a quote <br /> from Peerless Midwest with noted irregularities and rescinded their previous <br /> award to Bender Electric. <br /> - Douglas Road Annexation Area <br /> Mr. Jeff Vitton, Community and Economic Development, submitted a Resolution <br /> for annexation for the Douglas Road area and stated that it is on the City <br /> Council's session on Monday, April 23, 2007. The Council requests that the <br />Board of Public Works give their approval beforehand. <br /> - Approval of Pre-qualifiers and Request to Advertise for Bids <br /> Mr. Gilot noted that the acceptance of Pre-qualifiers should be a separate item on <br /> the Agenda, before the request to advertise. It was noted that a request to advertise <br /> for bids was still necessary, but in the Notice to Bidders it should clarify that <br /> bidders need not submit a Bid unless they are an approved pre-qualifier. <br /> - Escrow Agreement <br /> Ms. Cheryl Greene, Legal Department, noted that all legal requirements were met <br /> on the Escrow Agreement for Henry CAP Construction, Inc., but DLZ <br /> Consultants had referenced the wrong Indiana Code. <br />