05/23/11 Board of Public Works - Laserfiche WebLink

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PUBLIC AGENDA SESSION MAY 1,9,, 2011 174 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on Thursday, May 19, 2011, by Board President Gary A. Gilot, with Board. Members Donald E. Inks and Carl P. Littrell present. Also present were Attorneys Thomas Bodnar and Larry Meteiver. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF STREET CLOSURE The following street closure was presented for approval: Applicant Description Date/Time Location Motion Carried Greater New Harvest Time May 21, 2011 Caroline St. from Calvert Inks/Littrell Harvest Block Party from 11:00 a.m. St. to Randolph St. Outreach to 3:00 p.m. Ministry ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of Central Service's Monthly and Safety Reports, and Environmental Services Monthly Report. Board members discussed the following agenda items. - Professional Services Agreement— Greeley and Hansen LLC Mr, Al Greek, Environmental Services, informed the Board that this agreement for the Digestor Upgrade is for approximately half of the engineering fees and covers about 30% of the design phase of the digestor upgrade project. He noted this will be approximately a $12M to $15M project over several years. Mr. Greek stated the system is almost sixty (60) years old. Mr. Gilot informed Mr. Greek that the project will need to have Minority Business Enterprise and Women Business Enterprise participation and asked him to talk to Greeley and Hansen to determine what percentage of this project will use minority and women owned businesses. He asked Mr. Greek to report back on Monday. Mr. Gilot informed those present that the Common Council has passed a new ordinance that sets a goal on minority and women business owner participation on projects and requires quarterly reporting to the Council on how we are doing. Professional Services Agreement - Malcolm Pirnic, Inc. Mr. Al Greek, Environmental Services, stated he is asking the Board to approve the scope and budget for these engineering services to replace the disinfection gates at the Wastewater plant. He noted he already has approval on the project; he just wants the Board to approve this scope. Mr. Gilot questioned if there were any outside firms being used for this work, and if so, they should pick some women or minority owned businesses. - Safety Reports Ms. Mary Wisniewski, Central Services, and Mr. Toy Villa, Engineering, presented their respective Safety Reports for the month of April 2011. Ms. Wisniewski stated there were three (3) accidents, one of which bent the lower garage door at the facility. Mr. Gilot noted this seems to happen frequently and questioned if they could look at purchasing an inexpensive back-up sensor alarm. Mr. Villa reported no accidents or injuries in Engineering for the month. - Monthly Reports Mr. Al Greek, Environmental Services, and Ms. Mary Wisniewski, Central Services, presented their respective Monthly Reports for the month of April 2011. - Opening of Bids—Janitorial Supplies Mr. Phil Custard, Purchasing, stated this was a combined bid with the County. He noted the City and the County take turns bidding these supplies every year. Mr. Gilot - questioned whether he had looked at replacing strong chemical ingredient items with green alternatives. Mr. Custard stated they included a bid page for green alternates. Mr. Gilot stated even if the cost is more, if it isn't excessive, they should consider the environmentally safer alternates. He noted in the long term, they are a cost saver. - Award Bid— Large Diameter Interceptor Sewer Cleaning Mr. Al Greek, Environmental Services, stated the bids for this project came in a little higher than the budget but they have decided to move funds around to cover this because it is such an important project. - Professional Services Proposal Scope of Services— Lawson Fisher Associates