05/09/11 Board of Public Works Minutes

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REGULAR MEETING MAY 9 2011 170 discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY REPORT—DEPARTMENT OF PUBLIC WORKS The Division of Water Works submitted their Monthly Report for April 2011. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Certificate of Insurance for J.W. Wertz& Son, Inc., South Bend, Indiana was accepted for filing: RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Effective Date Released Torok Excavating, Inc. Contractor Approved April 27, 2011 McIntyre Jones, Inc. Contractor Reinstated May 1, 2011 Torok Excavating, Inc. Excavation Approved April 27, 2011 McIntyre Jones, Inc. Excavation I Reinstated May 1, 2011 Mr. Littrell made a motion that the bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,489,527.07 05/09/2011 St. Joseph County Housing Consortium $14,073.10 04/14/2011 St. Joseph County Housing Consortium $1,567.08 04/14/2011 St. Joseph County Housing Consortium $6,000.00 04/23/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked the Board if an addendum was sent out on Friday for the demolition project bid openings today. Mr. Brett Konarski, Wightman Petrie, confirmed that addendums were sent out that added some cost for the Airgas property with an increase in sidewalks. Mr. Gilot stated it is okay to add an addendum but it is not the City's policy or practice to add one that late in the project. Ms. Cheryl Greene, Legal, added that there is nothing statutory prohibiting the sending of an addendum at a late date, it is just not the City's preferred policy. She added that all of the bidders responded to the addendum in their bids. Mr. Miller questioned whether the results of the quote award for the 2011 Cold Milling would be posted on the website. Mr. Gilot stated they would not since it was a quote. He stated three quotes were received and opened at the Street Department, and the award is going to the low quoter. Mr. Gilot noted the Clerk has instructed the Street Department to have quotes sent to the Board of Works for opening at a public meeting in the future. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:35 a.m. BOARD OF PUBLIC WORKS