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REGULAR MEETING MAY 9 2011 164
<br /> Therefore, Mr. Inks made a motion that the recommendations be accepted and the bids be
<br /> awarded as outlined above, and the low bidders be rejected as non-responsive for the reasons as
<br /> noted. Mr. Littrell seconded the motion, which carried.
<br /> APPROVAL OF REQUEST TO REJECT BIDS
<br /> In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br /> reject all bids for the vehicles and equipment referenced below. It was found that the City is
<br /> unable to acquire the equipment at this time due to budget constraints.
<br /> 1) Five (5) More or Less, 2011 or Newer Rear Wheel Drive Police Patrol
<br /> Vehicles
<br /> 2) One (1) or More,New Golf Course Beverage Cart
<br /> 3) One (1) or More,New Heavy Duty Golf Course Beverage Cart
<br /> Mr. Gilot noted that the Police patrol vehicles will be purchased through the State Bid at a much
<br /> lower price. He noted the bids are not being rejected due to budget constraints, but that they are
<br /> being rejected because the bids were above the allotted budget. The vehicles will still be
<br /> purchased, but at a cost within the budget through the State bid. Therefore, upon a motion made
<br /> by Mr. Inks, seconded by Mr. Littrell and carried, the request to reject the above bids was
<br /> approved.
<br /> AWARD.QUOTATION—COLD MILLING FOR THE 2011 PAVING SEASON (MVHF)
<br /> Ms. Terri Swift, Street Department, advised the Board that on April 5, 2011, three quotations
<br /> were received and opened for the above referenced project. After reviewing those quotations,
<br /> Ms. Swift recommended that the Board award the contract to the lowest responsive and
<br /> responsible bidder, J.L. Milling, Inc., 15262 Industrial Drive, Schoolcraft, Michigan 49097, in
<br /> the amount of $0.91/Square Yard, not to exceed $75,000.00. Mr. Gilot informed those present
<br /> that the Street Department requested three quotes and opened the quotes at the Street
<br /> Department. They were informed that in the future, they need to have scaled quotes come to the
<br /> Board for opening. He noted the recommendation for award is going to the low quoter.
<br /> .............
<br /> Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be
<br /> awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br /> APPROVE CHANGE ORDER NO. 1 — COVELESKI STADIUM IMPROVEMENTS — MAIN
<br /> FACILITY REHABILITATION—PROJECT NO. 111-005A (COVELESKI)
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf
<br /> of Ziolkowski Construction, 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the
<br /> Contract amount be increased by $82,556.00 for a modified Contract sum, including this Change
<br /> Order, in the amount of $1,156,356.00. Upon a motion made by Mr. Inks, seconded by Mr.
<br /> Littrell and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 2 — COVELESKI STADIUM IMPROVEMENTS — MAIN
<br /> FACILITY REHABILITATION-PROJECT NO 111-005A (COVELESK�1)
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
<br /> of Ziolkowski Construction, 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the
<br /> Contract amount be increased by $73,207.00 for a modified Contract sum, including this Change
<br /> Order, in the amount of $1,229,563.00. Upon a motion made by Mr. Inks, seconded by Mr.
<br /> Littrell and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. 1 — COVELESKI STADIUM IMPROVEMENTS — MAIN
<br /> CONCOURSE RENOVATION--PROJECT NO 111-005C (COVELESKI)
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf
<br /> of Larson-Danielson, 302 Tyler Street, LaPorte, Indiana, 46305, indicating the Contract amount
<br /> be decreased by $1,220.00 for a modified Contract sum, including this Change Order, in the
<br /> amount of $2,671,680.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and
<br /> carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER NO. I — COVELESKI STADIUM IMPROVEMENTS —
<br /> SCOREBOARD FRONT END AND PRODUCTION AND AUDIONIDE6 EQUIPMENT —
<br /> PROJECT NO. 111-005B COVELESKI
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br /> of Daktronics, 27140 Lynde Drive, Olmsted Township, Ohio 44138, indicating the Contract
<br />
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