05/09/11 Board of Public Works Minutes

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AGENDA REVIEW SESSION MAY 5, 2011 154 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, May 5, 2011, by Board President Gary Gilot, with Board Member Donald Inks present. Board Member Carl Littrell joined the Board in session at 11:40 a.m. Also present was Attorney Thomas Bodnar. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff, APPROVE OPEN MARKET PURCHASE — EIGHT (8) NEW HEAVY DUTY MOBILE LIFTING SYSTEMS (CENTRAL SERVICES CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 14, 2011, bids were scheduled for receipt and opening for the above referenced equipment, but no bids were received on that date. Pursuant to IC § 5-22-10-10, Mr. Hudak requested the Board authorize Central Services to purchase the equipment on the open market through Ridge Company, P.O. Box 2859, South Bend, Indiana, 46680, in the amount of$8,051.45 each, for a total of$64,411.60 for eight lifting systems. Mr. Hudak noted these lifts meet all of the original specifications and the cost is $5,588.40 under the amount approved in Central Service's 2011 Capital budget. Therefore, Mr. Inks made a motion that the recommendation be accepted as outlined above. Mr. Gilot seconded the motion, which carried. APPROVAL OF ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Professional Indiana Hardest Hit Fund- Restricting $215, 843.79 Inks/Gilot Services Housing & Media/Publicity& Referral To City Contract Community Fees Section of Exhibit A of Addendum Development Original Contract which Pays Authority City for Counseling Fees Agreement Oaklawn Homeless Prevention and Rapid $8,980.00 Inks/Gilot Addendum Psychiatric Re-Housing Program— (HPRP Center, Inc. Housing Relocation& Federal Stabilization Services to Funds) Eligible Individuals per Program Guidelines Agreement Youth Service 2009 Housing Relocation & Increase of Inks/Gilot Amendment Bureau of St. Stabilization Services to $2,014.00, Joseph Individuals per Program New Amount: County, Inc. Guidelines $223,600.00 (HPRP Federal Funds) Agreement Center for the 2009 Financial Assistance Increase of Inks/Gilot Amendment Homeless Processing & Housing $288,254.00, Relocation& Stabilization New Amount: Services to Eligible Individuals $795,357.00 per Program Guidelines (HPRP Federal Funds) APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amount indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the - goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $3,043,169.95 4129/11 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. The Board discussed the following agenda items: -Agreement for Professional Services—Short Elliott Hendrickson, Inc.