No. 2594 authorizing bid specifications for the operations and management agreement of Blackthorn Golf Course and publication thereof

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• SPECIFICATIONS FOR OPERATIONS AND MANAGEMENT AGREEMENT OF BLACKTHORN GOLF COURSE Sealed Bids shall be submitted not later than 9:30 am October 2, 2009, in the Office of the Department of Economic and Community Development, 1200 County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601, for Operations and Management of the Blackthorn Golf Course. I. DESCRIPTION OF PROPERTY. The South Bend Redevelopment Commission (Owner) owns a 19 -hole public play golf course, golf practice center, clubhouse, maintenance building, parking lot and other related facilities, known as the Blackthorn Golf Course consisting of a total of 81 acres located at 6100 Nimtz Parkway, South Bend, Indiana. II. TERM OF MANAGEMENT SERVICES. The term of the operations and management services shall be for a period of at least three years (3) commencing January 1, 2010, and terminating December 31, 2012. The Owner will reserve the right to terminate the Agreement at the end of the first 12 months (12/31/2010). III. MANAGEMENT FEE. Each bidder shall specify the amount of and method of computation of the bidder's management fee in the following parameters: Annual Management fee shall consist of a fixed management fee component and may include a clearly defined incentive fee component. For any incentive fee component, the Bidder shall identify the manner of computation of the fee and a maximum to be charged for such fee. IV. SCOPE OF FACILITY MAINTENANCE AND OPERATIONS. It is the intent that Blackthorn be managed and operated in a highly professional, efficient and businesslike manner, by professionals experienced and qualified in the operation of a first class, full service golf facility, therefore each bidder is specifically instructed to become completely familiar with the Blackthorn Golf Course facilities prior to submitting a bid. Bids shall encompass management of the Golf Course facility maintenance and operations. Bids encompassing less than all of the facility maintenance and operations will be rejected as non - responsive. The Bidder must submit and agrees to perform all of the following services: 1. Vendor Services subject to the requirements of I.C. 5 -22 and I.C. 36 -1 -12, the selection of vendors to perform services and /or supply materials at the Golf Course under this Article shall be made jointly by Manager and Owner, and the Owner shall have the right of final approval.