04/11/11 Board of Public Works Minutes

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REGULAR MEETING APRIL 11, 2011 132 ; J.L. Milling, Inc., Schoolcraft Michigan Animated Display systems, Inc., Fort Myers Florida RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Effective Date Released Abe's Free Flow, Inc. Contractor Released A ril 16, 2011 Harvey Jackson D/B/A Jackson Contractor Approved April 1, 2011 Trucking&Excavating Beer& Slabaugh, Inc. Excavation Approved April 1, 2011 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been I received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,189.46 04/07/2011 City of South Bend $1,756,093.46 04/11/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVII;EGE OF THE FLOOR Attorney Cheryl Greene updated the Board on the status of temporary easements for the East Bank Sewer Project. She noted the easement for 319 Niles Avenue has been secured, and they are waiting on Memorial Hospital's property. She stated the real estate transaction closed last Thursday, making Memorial Hospital the legal property owner. Ms. Greene added that she received an email from their attorney that they are in the process of approving the easement and it should be forthcoming. Ms. Greene asked the Board authorize her to approve a forthcoming claim from Cressy and Everett for moving their gate for access to the property so the project won't be stalled. Mr. Gilot made a motion the Board authorize her to sign the claim. Mr. Littrell seconded the motion, which carried. Mr. Littrell noted that Patrick Henthorn, Engineering, met with Memorial Hospital last week and they are okay with the request for the temporary easement to construct the sewer line. Mr. Littrell informed the Board that there is a drive that comes in across that property that is owned by the City Park Department. They have an easement over the property that grants any City Department use for any City work. He stated he would like to use that existing easement rather than create a new one. Mr. Littrell noted the City has been handling the drainage coming across Madison Center; collecting it and protecting their erosion. ADJOURNMENT � There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:50 a.m. BOARD OF PUBLIC WORKS 1 � '; ��I�� Gary A. Gilot, President D nald E. I s, Member I,I �