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REGULAR MEETING FEBRUARY 28 2011 58
<br /> APPROVE BID AWARD EXTENSION — 2010 OR NEWER 3/4 TON FOUR WHEEL DRIVE
<br /> PICK UP TRUCK(2011 PARK DEPARTMENT_CAPITAL BUDGET)
<br /> Mr. Jeffrey Hudak, Central Services, advised the Board that on April 12, 2010, the above
<br /> referenced bid was awarded to the lowest responsible, responsive bidder, Bloomington Ford,
<br /> 2200 South Walnut, Bloomington, Indiana 47403. Bloomington Ford has agreed to extend the
<br /> unit prices to include one additional truck with options I and 2, for a total of$27,582.74. Mr.
<br /> Hudak recommended that the Board approve the bid award extension in the amount of
<br /> $27,582.74. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid
<br /> award extension be approved as outlined above. Mr. Littrell seconded the motion, which carried.
<br /> APPROVE BID AWARD EXTENSION — 2010 OR NEWER 10 CUBIC YARD PACKER
<br /> (2011 PARK DEPARTMENT CAPITAL BUDGET)
<br /> Mr. Jeffrey Hudak, Central Services, advised the Board that on December 6, 2010, the above
<br /> referenced bid was awarded to the lowest responsible, responsive bidder, Link Environmental
<br /> Equipment, Inc., PO Box 158, 918 North US Highway 35, Winamac, Indiana 46996, Link
<br /> Evnronmental Equipment, Inc., has agreed to extend the unit prices to include one additional
<br /> truck, in the amount of$114,171.00. Mr. Hudak recommended that the Board approve the bid
<br /> award extension in the amount of $114,171.00. Therefore, Mr. Inks made a motion that the
<br /> recommendation be accepted and the bid award extension be approved as outlined above. Mr.
<br /> Littrell seconded the motion, which carried.
<br /> APPROVE BID AWARD EXTENSION — DUCTILE IRON PIPE (,WATER WORKS 2010 &
<br /> 2011 CAPITAL)
<br /> Mr. David Tungate, Water Works, advised the Board that on November 8, 2010, the above
<br /> referenced bid award was extended for the lowest responsible, responsive bidder, Underground
<br /> Pipe & Valve, Inc., 1077 Oliver Plow Court, PO Box 508, South Bend, Indiana 46624.
<br /> Underground Pipe & Valve, Inc., has agreed to extend the unit prices with the allowable
<br /> increase, pursuant to the contract's original escalator clause, through 2011. Mr. Tungate
<br /> recommended that the Board approve the bid award extension in unit prices not to exceed
<br /> $300,000.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the
<br /> bid award extension be approved as outlined above. Mr. Littrell seconded the motion, which
<br /> carried.
<br /> APPROVE BID_ AWARD EXTENSION — 2010 OR NEWER TWENTY-FIVE (25) CUBIC
<br /> YARD PACKER (SOLID WASTE CAPITAL LEASE ESCROW ACCOUNT)
<br /> Mr. Jeffrey Hudak, Central Services, advised the Board that on December 6, 2010, the above
<br /> referenced bid award was awarded to the lowest responsible, responsive bidder, Best Equipment,
<br /> Inc., 5550 Poindexter Drive, Indianapolis, Indiana 46235. Best Equipment has agreed to extend
<br /> the unit prices for the above vehicle for a 2011 Freightliner with 2007 EPA Emissions/Leach
<br /> Packer with Options. Mr. Hudak recommended that the Board approve the bid award extension
<br /> in the amount of$162,324.00. Therefore, Mr. Inks made a motion that the recommendation be
<br /> accepted and the bid award extension be approved as outlined above. Mr. Littrell seconded the
<br /> motion, which carried.
<br /> APPROVE CHANGE ORDER NO. 2 — MEMORIAL HOSPITAL STREETSCAPES
<br /> IMPROVEMENTS —PROJECT NO. 109-091A (MEDICAL TIF)
<br /> Mr. Gilot advised that Mr. Bill Schalliol, Community & Economic Development, has submitted
<br /> Change Order No. 2 on behalf of Walsh & KelIy, Inc., 24358 State Road 23, South Bend,
<br /> Indiana 46614, indicating the Contract amount be increased by $42,042.34 for a new Contract
<br /> sum, including this Change Order, in the amount of$2,152,589.59. A Project Completion Date
<br /> Extension of 36 days was also requested. Upon a motion made by Mr Inks, seconded by Mr.
<br /> Littrell and carried, the Change Order was approved.
<br /> APPROVE PROJECT COMPLETION AFFIDAVIT WITH IRREVOCABLE LETTER OF
<br /> CREDIT—LINCOLN WAY WEST LIGHTING PHASE IV--PROJECT NO. 110-024 COIT
<br /> Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project. Completion
<br /> Affidavit on behalf of Concord Electric, 30753 Old US 20, Elkhart, Indiana 46514, for the above
<br /> referenced project, indicating a final cost of $29,799.65. It was noted that Concord Electric
<br /> submitted an Irrevocable Letter of Credit in lieu of a Maintenance Bond. Upon a motion made by
<br /> Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved.
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