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AGENDA REVIEW SESSION FEBRUARY 24 2011 54 <br /> Capital budget and it was determined it would be more financially sound to buy rather <br /> than lease this equipment. <br /> - Request to Advertise for the Receipt of Bids <br /> Mr. Gilot asked Mr. Matt Chlebowski, Central Services, if any of these vehicle bids being <br /> advertised were for hybrid vehicles. Mr. Chlebowski stated the bids request both hybrid <br /> and standard drive trains. Mr. Gilot asked if the specifications were advertised to inform <br /> that the bids will be evaluated based on life-cycle cost rather than initial cost. Mr. <br /> Chlebowski stated Central Services has the option to review life-cycle cost and award <br /> based on lowest life-cycle cost. Mr. Gilot stated before the bids are advertised they <br /> should add the language to the specifications clarifying that the bids will be awarded <br /> based on the lowest life-cycle cost. <br /> - Safety Reports <br /> Mr. Matt Chlebowski, Central Services, presented his division's safety report for the <br /> month of January 2011. He noted one non-injury accident. <br /> - Monthly Report of Operations <br /> Mr. Matt Chlebowski, Central Services, presented his division's monthly report for the <br /> month of January. Mr. Chlebowski noted he included in his report this month a Labor <br /> Summary Sample to detail the number of in-house repair hours available, hours of in- <br /> house labor performed, projected in-house labor performed, in-house labor hours less <br /> than projected, equaling in-house accountability. Mr. Chlebowski explained to the Board <br /> how the figures apply to various departments such as the Fire Department, Building <br /> Maintenance, Printshop, and Central Stores. Mr. Chlebowski stated he would prepare the <br /> report next month with a few changes to show a comparison. <br /> - Resolution No. 18-2011 — Approving the Transfer of Real Property to the South Bend <br /> Department of Redevelopment <br /> Mr. Dave Relos, Community and Economic Development, stated all of the properties <br /> being transferred are located north of Indiana Avenue and south of the railroad tracks. He <br /> stated the properties were purchased under the Board of Work's name and are being <br /> transferred to the Redevelopment Commission for the Ignition Park development. <br /> - Professional Services Agreement—Downtown South Bend <br /> .............. <br /> Mr. Jitin Kain, Downtown South Bend, informed the Board that this is an annual <br /> agreement with the City. Mr. Gilot questioned whether he should recuse himself from the <br /> vote due to being on the DTSB Board. Ms. Greene stated since he is not receiving <br /> compensation from DTSB, there should not be any conflict of interest. <br /> - Amendment to Amended & Restated Agreement— Centerplate <br /> Mr. Dennis Andres, Morris Performing Arts Center, stated this amendment extends the <br /> terms of the existing agreement through 2015, increases the commission the Morris <br /> Performing Arts Center receives, increases the license fee, and expands the terms of the <br /> license. Mr. Andres noted all of the changes benefit the Morris Performing Arts Center. <br /> Mr. Andres explained that the license fees are placed into an account in the Morris's <br /> name by Centerplate. The funds are required for new equipment or marketing for the <br /> Morris. Both parties must agree and sign to approve the use of the funds. <br /> The Clerk was instructed to post the agenda and notify the media and other persons who have <br /> requested notice of the meeting agenda. No other business came before the Board. The meeting <br /> adjourned at 12:34 p.m. <br /> BOARD OF PUBLIC WORKS <br /> Gary A. Gilot, President <br /> Donald E. Inks, Member <br /> (z Z�4 — <br /> Carl P. Littrell, Member <br /> ATTEST: <br /> r <br /> `Lioda M. Martin, Clerk <br />