03/28/11 Board of Public Works Meeting

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REGULAR MEETING MARCH 28,2011 92 F2 INDUSTRIES LLC 423C Smyrna Square Drive Smyrna, Tennessee 37167 Bid was signed by: Mr. William Ferrell, Jr. Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: ........._ Item Item Est. Qty. Unit unit Extended Price Potassium Permanganate-- 55 4 Lb. Pails K-Ox 55.115#s 7,500 Lbs. $2 14 $16,050.00 TOTAL $16,050.00 NEO SOLUTIONS, INC. 1340 Brighton Road Beaver, Pennsylvania 15009 Bid was signed by: Mr. Craig Vaughan Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: Item Item Est. Qty. Unit Unit Extended No Price 9 1 Liquid Calcium Nitrate NS 2092 18,000 Gal. $2.039 $36,702.00 TOTAL $36,702.00 Ms. Cheryl Greene, Legal Department, noted that Shannon Chemical did not include a bid bond in their bid. Mr. Gilot stated that in these cases, the Board contacts and allows the contractor to show proof of purchase of a bid bond or check. before 9:30 a.m. of the bid opening date. He noted they can fax a receipt or the actual check or bond by the end of today. Ms. Greene stated that some of the bidders bid on one item, some on others; each is distinct. She suggested the Board accept the bids subject to final confirmation of all required documentation. Mr. Gilot questioned those present if anyone would like the bids read aloud or would they accept a bid tabulation sheet emailed to them, after review and tabulation of all of the bids. Nobody present requested the bids be read aloud. Mr. Gilot noted there were sixteen (16) bidders, two of whom submitted a "no bid" letter, so that would leave fourteen (14) bids to be tabulated and posted to the City website and made available to anyone leaving a business card. Mr. Littrell noted that Solvay Fluoride and Kemira, Inc. sent a letter of "no bid" but requested to receive future notification of chemical bids. Ms. Greene stated the name of each bidder has been read into the record by Mr. Gilot. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to Water Works and Wastewater for tabulation and recommendation. OPENING OF BIDS — CENTURY CENTER BANQUET CHAIRS UPGRADE CENTURY CENTER CAPITAL) This was the date set for the receiving and opening of sealed bids for the above referenced furniture. Mr. Inks made a motion that all bids be rejected and the Board approves the re- advertisement for bids, upon further review of the specifications. Mr. Littrell seconded the motion, which carried. Mr. Gilot noted there was a lot of questions and concerns with the way the specifications were written. The Clerk was instructed to return all bids received, unopened. OPENING OF BIDS — FOUR 4 .MORE OR LESS PRE-OWNED 2010 OR NEWER COMPACT FOUR DOOR.SEDAN AUTOMOBILES ONE g CODE CAPITAL; THREE BUILDING CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: