02/14/11 Board of Public Works Minutes

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REGULAR MEETING FEBRUARY 14 2011 48 FILING OF SAFETY REPORTS – DEPARTMENT OF PUBLIC WORKS The Division of Engineering submitted their Safety Reports for January 2011. The reports reflect injuries /accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS – DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services submitted their Monthly and Performance Reports for the month of January, 2011. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the monthly report was accepted and filed. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,726,480.46 02/14/2011 City of South Bend $101,668.92 02/10/2011 St. Joseph County Housing Consortium $5,760.00 01/21/2011 St. Joseph County Housing Consortium $1,659.86 01/19/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked if the bid prices for the asphalt street materials extension would be posted on the website. Mr. Gilot stated generally a bid extension of prices is not posted. Linda Martin, Clerk of the Board, stated she posts bid opening and award results, but this is not a bid opening and is not posted. Mr. Gilot requested that last year's price extension be posted, noting he understood Mr. Miller's concern. Mr. Miller asked if the City pays for the entire salary of the Chamber of Commerce Director of Business Growth position. Mr. Gilot stated they pay part of the salary, but not all of it. He noted that the Director visits over four - hundred businesses in the City, in addition to businesses in the County, to help develop business growth. Ms. Greene stated the City has been helping to fund this position for five years through the Professional Services Contract. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10 :39 a.m. BOARD OF PUBLIC WORKS Gar 4eA. Gilot, President/`— f � � {f, 4hnk., ona ld , Member Carl P. Littrell, Member ATTEST: Linda M. Martin, Clerk