Unified Lease Agreement - Canon Solutions America Inc - Part 1

Home Browse Search

CANON SOLUTIONS AMERICA Canon Solutions America, Inc. ("CSA") One Canon Park, Melville, NY 11747 (800) 613-2228 MANAGED PRINT SERVICES AGREEMENT MPS Consultant Joseph Raper — Salesperson Robert Poilis — Order Date: 0 6,1 2 7 / 18 - 0 City of South Bend ill Billing Address: 227 West Jefferson Blvd City: South Bend 7st, County: State: te. Indilal-la zip: 46601 Phone #: 574-245-6205 Contact: Shawn Delahanty Fax #: Email: sd'eBahan@southbendin.gov Initial Term: 60 months Requested Start Date: I I (no sooner than 10 days after contract order date and completion of Schedule A, Schedule A -MICR or B an submission of a printed configuration page for each printer) Do you require a P.O. for payment? Yes — No X Is there a statement of Work CSOi covering additional services? Yes No Note: Charges for additional services are billed separately. The Pdriters covered under this Agreement are fisted on Schedule A, Schedule A-lVI11CR, and/or Schedule B. Coverage Plan Consumables, Per Unit Fleet lnolwslwe Exclusive The initial price for Equipment listed on Schedule A and/or Schedule B is as foltows Estimated Quarterly Print Volume S & W Color Quarterly Base Charge Per Image Charge (Fleet) B&W Color TonerType 1 $ 0.00 $0. 01 $0, 08 X) OEM E13" Party The initial price for Equipment listed on Schedule A-IMICR is as follows Estimated Quarterly Print Volume B & W Color Quarterly Base Charge Per Image Charge (Fleet) B & Wp" Color Toner Type $ 0,00 s Q. 61 s 6. El OEM ES" Party TERMS AND CONDITIONS 1. TERM, The Managed Print Services ((MPS-'jl shall begin on the Stain Date and continue for the initial term specified above. The initial term shall renew for successive 12 month renewal terms unless either patty gives written notice of non -renewal at least 30 days prior to the expiration of the then current term, 2. CHARGES. Base charges shall be billed in advance and per image charges shall be billed in arrears on a quarterly basis. Invoices shall be due and payable within thirty days of the Invoice date. Applicable taxes shall be added to the charges. If payments are late, CSA may charge you and you agree to pay, a late charge equal to the higher of five percent 15'%) of the amount due or ten dollars ($10) for each billing period or parton of a billing period such payment is delayed as reasonable collection fees, not to exceed the maximum amount permitted by law. CSA reserves the right to Increase the prices above at any time during the Term to reflect increased costs upon thirty (30) days written notice to you. The charges are subect to an annual increase on each anniversary of the start date. If you have selected the Fleet Coverage Plan, the Base Charge, Covered Images and Per Image Charges noted above shall apply to all of the Equipment on the Schedule. R you have selected the Per Unit Coverage Plan, the Base Charge, Covered Images and the Per Image Charges for each unit shall be reflected on the Schedule. 3, PRIOR ASSESSMENT. Under a prior agreement, GSA has performed a network and system discovery analysis of your IT environment in which services are to be rendered under this Agreement. Under the prior agreement, CSA has used certain discovery tools to identify the components and conditions of your IT environment, 4. COVERED PRINTERS. This agreement is intended to provide services for your entire test of printers however certain models of printers may not be eligible for services under this contract due to age, geographic location or other reasons determined by CSA. Al CSA's discretion, the ineligible primers may be laced under a l6tanclaird Plant and identified on the associated schedule (Schedule Bj) and shall only receive toner cartridges and monitoring services. The Premleni scope of services as defined in Paragraph 7 covers only the printers lidenlified on the associated schedule @SchaduleAl or LSchedule A -MICR). The parties may agree to add or remove printers from lime to time during the Term by mulual execution of a CSA MDS Change Order. Customer shall provide CSA a standard device configuration sheet showing the start meter reading of the added pdnter(s) as of the start dale of this contract, Otherwise, CSA may compute a start reading for the printeri utilizing the current meter reading and subtracting an estimated monthly vdume per printer, as determined by CSA. In the event Customer acquires additional devices subsequent to the start date of this Agreement, the start meter shall be zero. If the quantity of printers changes during the Term from the original quantity listed on Schedule A, Schedule A -MICR or Schedule B, CSA reserves the fight to adjust the pricing accordingly. 5. YOUR RESPONSIBILITIES. As a condition precedent to CSArs dotes: (a) The printers shall be in good working condition on the Stan Date (as determined solely by CSA in its reasonable discretion). (b) You shall provide CSA with an accurate location and printed configuration page for each printer placed under this Agreement. You shall notify CSA if you relocate any printers from the address indicated on Schedule A, A -MICR, B or any related Change Order. (c) You shall use only CSA-approved parts and supplies for the Printers. (d) You shall have proper electrical and network connections and install and use CSA approved surge proteclor(s) where appropiliale. (a) You shall provide a Key Operator responsible for designated duties in the, operators manual and insure that the proper supplies are being Installed and/or used correctly With the Printers, (1) You are solely responsible for security of your electronic and other data. (g) You must instal and keep the DCA installed on your network for networked devices and focally for non -networked devices throughout the Term of this Agreement. lithe DCA does not communicate with GSA, you agree to provide manual meter readings upon request. (h) You agree that CSA may use estimated meter readings it it does not receive timely meter reading an any Printers covered by this Agreement (i) You shag i the GSA ordering procedures for adding or deleting printers and ordering Toner Cartridges. You acknowledge that CSA will not deliver services or toner for printers not listed on Schedule A, Schedule A -MICR, Schedule 8 or any related Change Order until you complete the propercirdering procedure to add the printer to the Agreement. You shall provide timely meter readings for any printer not connected to the DCA for any reason. SEE PAGE 2 FOR ADDITIONAL TERMS AND COND)Ti Subject to the terms and conditions of this Agreement and any fisted Statement of Work above, CSA agrees to provide (1) Managed Print Services for the Printers listed in Schedule A, ScheduleA-MICR and if applicable, (it) toner cartridges for the Printers listed in Schad"A""ll" or in any future Change Order related to this Agreement (the oPrinters]) at the charges slated herein or therein. BY YOUR SIGNATURE BELOW, YOU AGREE TO PURCH0*M4Ak*Eft.? #WN UJWIFIED ABOVE. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT. THE ADDITIONAL TERMS AND CONDITIONS ON PAGE 2 HEREOF AND IN ANY SCHEDULE(S) OR A 0, ARE INCORPORATED AND MADE A PART OF THIS AGREEMENT. Customer's Authorized Signature Printed Name Date 5ER-024 January 2016 CSA continued on Page 2