07102018 Board of Public Works Meeting

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AGENDA REVIEW SESSION JULY 5, 2018 207 - Resolution No. 33-2018 — A Resolution of the Board of Public Works for the City of South Bend Approving the Use of Online Auctions Ms. Dorau asked Ms. Katy Raj ski, Administration and Finance, if she had any knowledge of this. She stated she did not. Ms. McDaniels stated there are statutory requirements for reverse online auctions and part of that is a policy and procedures, which is what the resolution is for. Mr. Gilot stated this has been used before and it is good competition. He stated this is just for the purchasing of goods, not anything on the Public Works construction side. - Professional Services Agreement — The Troyer Group Ms. Dorau asked Ms. Doudrick what the scope of the project entailed because $29,202 didn't seem like a lot for the flood damage repairs. Ms. Doudrick stated several projects have been scoped out, but this is mainly for a large sinkhole along the East Bank Trail and erosion issues along the East Race. - Traffic Control Device — Reserved Parking for DTSB Events Mr. Gilot reviewed the letter submitted from Downtown South Bend, Inc. and questioned if the City engineering department had been brought into the loop. Mr. Horvath stated private businesses effected should also be notified since this will be taking up a lot of their customers' parking spots. Ms. Dorau stated she feels this is their attempt to not have to go through Traffic and Lighting for every event, but to have a standing approval on file so they can place barricades and cones themselves. Mr. Nawrot, Engineering, stated the Morris has a similar situation with their travel busses and submit a six to eight month schedule of their events ahead of time, which engineering then arranges parking. Mr. Gilot stated he would prefer the Board not micromanage these issues and instead to have a general policy put in place under the authority of the City engineers to manage instead. Mr. Horvath agreed the City engineers should be managing this, especially because there is a good chance the public complaints will come to the engineering office. He stated the first step should be a meeting with the engineering team,. not the Board of Public Works. Mr. Gilot agreed and recommended this item to be tabled. There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 11:48 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, Presi ent Elizabeth A. Maradik, Member Therese J. Dorau, Mmber z a ritz rg, Mem er James A. Mueller, Member ATTEST: (If�w 2hja-,-� Li da M. Martin, derk REGULAR MEETING JULY 10, 2018 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, July 10, 2018, by Board President Gary A. Gilot, with Board Members Therese Dorau and Elizabeth Maradik present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Board Attorney Clara McDaniels.