07052018 Agenda Review Session - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION JULY 5, 2018 206 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on July 5, 2018, by Board President Gary A. Gilot, with Board Members Suzanna Fritzberg and Therese Dorau present. Board members James Mueller and Elizabeth Maradik were absent. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, was absent. Lizzy Horvath acted on her behalf and presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — Jacob Burnett Mr. Dan O'Connor, Innovation and Technology stated this is just a continuation of Jacob Burnett's contract from January. He stated that was a six (6) month contract that is now expired, so they are signing him on for another 1000 hours. He stated he is working on the redevelopment and technology resource center and CDBG grants. - Consulting Agreement — enFocus, Inc. Mr. Dan O'Connor, Innovation and Technology stated the City was awarded money for pilot work in hopes of winning additional funding. He stated this agreement is to reimburse enFocus for their services regarding ridesharing for the Bloomberg's Mayor Challenge. Mr. Gilot stated he is on the Board for enFocus, even though not paid for his services, he would prefer a quorum without him for the vote on this. - Professional Services Agreement — enFocus, Inc. Mr. Dan O'Connor, Innovation and Technology stated Alkeyna Aldridge was not able to present to answer any questions on this agreement, but he wanted to make the Board aware this agreement is to reimburse enFocus, Inc. for their services regarding the Department of Community Investment internship program. Ms. Dorau asked if the funds pay for the actual intern or just the intern coordinator, and Mr. Daniel Collins, Innovation and Technology stated it pays for both. Mr. Gilot stated he is on the Board for enFocus, even though not paid for his services, he would prefer a quorum without him for the vote on this. - Acceptance of Dedication of Public Right -of -Way — Deer Hollow Homeowners Association Ms. Rebecca Fischer from Deer Hollow Subdivision, stated the developer who started this subdivision went bankrupt and disappeared. She stated the remaining lots were sold as sheriff's sale and most construction is now done. She stated they would like to get the roads dedicated so the City can place the top coat needed on the pavement as well as maintain all plowing during the winter. Mr. Eric Horvath, Public Works stated he, was familiar with this and it is a situation where a developer no longer exists and the question stands on who owns the road when it was never officially completed and dedicated to the City. Mr. Horvath asked Ms. Sue Ellen Doudrick, Engineering, if there are any drainage issues with this subdivision and she stated yes, the original design plan shows the water shed used during the design is a third of the size it should be. She stated the retention ponds are overtopping and inadequately sized. Ms. Doudrick stated storm sewers are present, but the retention ponds are still not big enough. Mr. Horvath questioned if there is enough room to expand and Ms. Doudrick stated a land acquisition would be needed and is not sure how that would be negotiated as it would most likely cut into Crescent Oaks subdivision. Ms. Clara McDaniels, Legal stated this is strictly for the acceptance of roadways, not drainage issues. Ms. Fischer stated the existing retention ponds are owned by the homeowners, so the City would not be responsible for them. Mr. Horvath asked if there is a Homeowners Association fee that could contribute to taking care of these issues and Ms. Fischer stated it is only $75 per lot, and the owners of the retention ponds pay additional funds but still not enough to cover the drainage issue. She stated funds are mainly used to keep the ponds clean. Mr. Horvath stated they have room in funding for paving and can take responsibility for the plowing, but not the drainage issues at this time. Mr. Gilot questioned what could be done to avoid these things happening to subdivisions in the future and suggested putting an ordinance in place to hold the developer accountable to avoid the City paying the consequences later on. Mr. Horvath agreed and said the best way to prevent this is to require stricter bonding that does not lapse and is in effect until the end of the project. Ms. Doudrick stated the engineers are also working more in depth with developers on these issues for new subdivisions to avoid cutting corners. - Award Quotations and Award Contract — Mishawaka Avenue Roto Rooter Jetter Removal Project No. 118-069R Ms. Dorau questioned who coordinates the schedule for this project since two contractors are being awarded. Ms. Doudrick stated the contractors work together on scheduling.