06212018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JUNE 21, 2018 191 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on June 21, 2018 by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Attorney Aladean DeRose. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. REJECT BIDS — RAVINA PARK — BOWMAN CREEK STABILIZATION, DIVISION NOS. 2 AND 3 — PROJECT NO. 117-073 (MVH) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 8, 2018, bids were received and opened for the above referenced project. She noted on May 12, 2018, the Board rejected Division 1 due to funding limitations. After review, Ms. Czarnecki recommended that the Board reject the bids for Division 2 and 3 also, due to being over the project budget. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be rejected as outlined above. Ms. Dorau seconded the motion, which carried. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Release of Gates & City to Release 2005 Temporary N/A Maradik/Dorau Temporary Gates Realty, Easement received for Highway LLC Construction of Driveway for Easement Gates to access Ireland Road Board members discussed the following item(s) from the agenda. - Professional Services Agreement — KIL Architecture Mr. David Relos, Community Investment stated this is a continuation of the work already done on the Lafayette Building. He stated the roof has been repaired, now they are starting to work on the skylight and masonry repair. He added they will include mold remediation in conjunction with an environmental company. He noted the agenda was incorrect with the project description stating this was for the roof repair. - Resolution No. 30-2018 — Approving a Donation to Regional Cities of Northern Indiana Mr. Austin Gammage, Community Investment, stated the City is making a donation to the Regional Cities of Northern Indiana to aid in their efforts at performing economic development within St. Joseph County. Mr. Gilot asked how much the donation was for. Mr. Gammage stated it will be a total of $30,000 over four (4) but they are requesting $15,000 this year. - Promotion Agreement — Uber Technologies, Inc. Mr. Brian Donohue, Innovation and Technology, stated this is a larger group pilot program than the one previously brought to the Board for the City of South Bend. He noted this pilot is for Notre Dame University and Beacon Health Systems. Mr. Gilot questioned if he should recuse himself, noting he is an employee of Notre Dame but has nothing to do with this program, nor has any financial gain. Mr. Donohue stated this is only for the dining service employees at Notre Dame, it wouldn't affect Mr. Gilot. - Request to Advertise — Water Service Line Repair Program Mr. Ed Herman, Water Works, stated the water customer owns the line from their house to the City water line. He noted the city has insurance, similar to the sewer insurance, for covering repairs to that line. He stated this is basically the same as the sewer insurance registry program; they are hoping to get additional companies to sign up to provide repairs, and this will be open to any customer that signs up. - Professional Services Agreement — Veritas, LLC Attorney DeRose stated this agreement is for an ongoing issue and order the city is under from the EPA. She introduced Mr. Rick Brown, Veritas, and explained he has been involved for many years and is now retiring and they would like to keep him on with his years of experience and familiarity with the EPA. Mr. Brown stated they are at the feasibility study stage now. Mr. Gilot questioned if he had signed a non -compete agreement with his former employer. Mr. Brown confirmed he had not. Attorney DeRose noted there is a legal and a technical side to this, Mr. Brown would not be handling both. - Professional Services Agreement — Associated Controls + Design Mr. Patrick Sherman, VPA, stated this agreement is to expand the river lights at Century Center and provide more efficient lighting, and multi -colored lighting. He noted the lights will be