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Date <br />Name <br />BOARD OF PUBLIC WORKS <br />AGENDA ITEM REVIEW REQUEST FORM <br />June 18. 2018 <br />Jacob M. Klosinski <br />Department Utilities Wastewater <br />BPW Date June 26, 2018 Phone Extension (574) 235-9496 <br />Require <br />.... .. d Prior to Submittal to $oard <br />Legal ® Attorney Name Clara McDaniels <br />Controller ® Controller review is required for all Contracts $5,000.00 or more and <br />greater than one year in length per the City Purchasing Policy <br />Purchasing <br />® *AI Greek, Director of Utilities <br />❑ Agreement <br />U Contract ❑ Proposal LJ Addendum <br />❑ Professional Services <br />❑ <br />Resolution <br />❑ Bid Opening <br />❑ <br />Bid Award ❑ Req. to Advertise ❑ Title Sheet <br />❑ <br />Quote Opening <br />® Quote Award <br />❑ <br />Change Order No. <br />❑ C/O & PCA No. ❑ PCA <br />❑ Ease/Encroach. <br />❑ Traffic Control <br />I] Other: <br />Company or Vendor Name Ideal Consolidated, Inc. (South Bend, Indiana <br />New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing <br />MBEIWBE Contractor ❑ MBE ❑ WBE <br />MBENVBE Contractor Requested ❑ No ❑ Yes Name of Company <br />South Bend Utilities - 2018 Prevantative Maintenance & Repair of <br />Project Name HVAC Equipment and Controls <br />Project Number n/a <br />Funding Source 2018 Utilities, Other Contractual Services & Building Maintenance <br />Account No. 641-0630-793-63-35 and 641-0630-793-36-01 <br />Amount $ 65,821.00 Total for 3-Year Agreement <br />Terms of Contract 3-Year (refer to quote package for details) <br />Purpose/Description The Division of Utilities requests the Board of Public Works approval <br />of Utilities Preventative Maintenance & Repair of HVAC Equipment <br />and Control Annual Contract for a 3-year agreement. Refer to Inter - <br />Office Memorandum fo details. <br />❑ Required Contractor's Certification Form Attached (Non - <br />Collusion. Non -Discrimination.. Non -Debarment, E-Verifv. Iran, etc.) <br />Amount of ❑ Increase $ <br />❑ Decrease $ <br />Previous Amount $ <br />Current Percent of Change: <br />New Amount $ <br />Total Percent of Change: <br />Copy <br />Original <br />® <br />❑ <br />Dispersal After Approval <br />Al Greek, Director of Utilities <br />Jacob M. Klosinski, Assistant City Engineer <br />,Director of Financial Services, Environmental Services <br />