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1101 _. O _ L1llS._i <br />DEPARTMENT OF PUBLIC WORKS <br />DIVISION OF ENGINEERING <br />TO: Members of the Board of Public Works <br />Eric Horvath, Director of Public Works <br />Clara McDaniels, Board of Public Works Attorney <br />FROM: AI Greek, Director of Utilities <br />Jacob M. Klosinski, Assistant City Engineer <br />SUBJECT: Agenda Request Form — Quotation Award <br />South Bend Utilities — 2018 Preventative Maintenance & Repairs of HVAC <br />Equipment and Controls (3-Year Contract) <br />DATE: June 18, 2018 <br />On June 12, 2018, the Board of Public Works opened and read quotations for the above <br />project. The Division of Utilities reviewed four (4) quotation packages for completeness and the <br />quotes were determined to be responsive. The four (4) contractors quotes presented pricing as <br />follows: <br />The Base Quotes (1 -Year Contract) ranked as follows based on price: <br />Contractor <br />Base Bid Prices 1-Year Contract <br />Wastewater <br />Subtotal 1 -Year <br />Water <br />Subtotal 1-Year <br />Total <br />1. Ideal Consolidated, Inc. <br />$13,125.00 <br />$7,150.00 <br />$20,275.00 <br />2. Johnson Controls, Inc. <br />$18,456.00 <br />$14,061.00 <br />$32,517.00 <br />3. Herrman & Goetz, Inc. <br />$23,060.00 <br />$19,485.00 <br />$42,545.00 <br />4. Dynamic Mechanical Services <br />$27,442.00 <br />$22,600.00 <br />$50,042.00 <br />The Alternate Quotes (3-Year Contract) ranked as follows based on price: <br />Contractor <br />Alternate Bid Prices 3-Year Contract <br />Wastewater <br />Subtotal 3-Year <br />Water <br />Subtotal 3-Year <br />Total 3-Year <br />1. Ideal Consolidated, Inc. <br />$42,609.00 <br />$23,212.00 <br />$65,821.00 <br />2. Johnson Controls, Inc. <br />$55,368.00 <br />$42,183.00 <br />$97,551.00 <br />3. Herrman & Goetz, Inc. <br />$72,696.00 <br />$61,426.00 <br />$134,122.00 <br />3. Dynamic Mechanical Services <br />$85,326.00 <br />$70,800.00 <br />$156,126.00 <br />The Division of Utilities recommends the award of the contract for South Bend <br />Utilities 2018 Preventative Maintenance & Repaiirs_HVAC Equipment Controls to the <br />lowest, responsive, responsible bidder, Ideal Consolidated Inc. JSouth Bend Indiana at <br />the Alternate Quote (3-Year) total price of $65,821.00 lump sum not to exceed price for this <br />service contract to be effective July 1, 2018 through June 30, 2021. <br />