Professional Services Agreement - KIL Architecture and Planning - WWTP Admin Bldg Masonry Improvements

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INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form -- Professional Services Agreement Wastewater Treatment Plant —Administration Building Masonry Improvements DATE: June 1, 2018 The Division of Utilities is requesting the Board of Public Works approval of a Professional Services Agreement with Kil Architecture and Planning for architectural, design, bidding, and construction administration services to provide plans and specifications for the Wastewater Treatment Plant — Administration Building Masonry Improvements. Background The Division of Utilities engaged Kil Architecture and Planning in 2014 to provide a comprehensive condition assessment and capital plan for addressing the masonry structure deficiencies at the Wastewater Treatment Plant. Many of the existing buildings have experienced masonry block separation, pack rust at lintels for doors and windows, window separation, and infiltration of water into many of the occupied buildings spaces which poses a risk to health and safety. Older window treatment have also contributed to energy loss due to the repurposing of garages to occupied spaces over the years of growth. Due to capital funds restraints and other concurrent construction projects the Division of Utilities has not been able to address these building deficiencies. In Winter/Spring of 2018, the snow melt and heavy rains in reiterated to our Utilities Staff and the Safety & Risk Team the importance of securing the building envelope of our occupied spaces. The resulting seepage of water into the building has damaged carpets, saturated ceiling tiles, stained wall and window treatments, as well as created standing water on many of the office floors. The Division of Utilities plans to engage Kil Architecture and Planning to develop the masonry repair plans for the Administration Building (inclusive of office spaces, the laboratory, garage, and all existing building additions) and provide alternative construction phasing plans for our consideration to fully secure the existing building envelope. This contract does not currently include construction administration services; they will be negotiated at a later date based on the selection of the repair plan and availability of City Construction Administration personnel. The funding sources for these improvements shall be directed from funding sources identified by Division of Utilities Wastewater Engineering Accounts (641-0630-793-31-02) and other Wastewater Accounts as appropriate, If there are questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.