Opening of Quotations - Preventative Maintenance of Repair and HVAC Equipment & Controls - Johnson Controls Inc.

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SPECIFICATIONS CITY OF SOUTH BEND Preventative Maintenance & Repair HVAC Equipment & Controls QUOTE NAME South Bend Utilities 2018 FOR QUOTES DUE June 12,2018 Pursuant to notices given, the undersigned offers QUote(s) to the City Of South Bend in accordance with the following attachnnent(s) Which specify the class or itern number or description, quantity, unit, unit price, PREVENTATIVE MAINTENANCE & REPAIR I-IVAC EQUIPMENT & CONTROLS SOUTH BEND UTILITIES 2018 PART 1 — GENERAL The City of South Bend Utilities seeks a qualified Contractor to service and maintain Heating, Ventilation and Air Conditioning (liVAC) Units in various City Utilities Buildings and Remote Sites. Bureau of Wastewater buildings are located at 3113 Riverside Drive including with ten (10) remote sites, three (3) Sanitary Lift Stations, and one (1) building at the Organic Resources Facility located at 4340 Trade Drive. A Site Map is attached for reference and location. Bureau of Waterworks sites include one at 125 W. Colfax, two located at 915 S, Olive Street, 830 N. Michigan Street, 2708 Rockne Drive, 2801 Riverside Drive, and 3600 S. Main Street, and 300 Sherwood, A Site Map is attached for reference and location. A list of all existing equipment is attached for Wastewater and Waterworks sites, The Base Quote agreement will be considered for one (1) year with the option to cancel service with a 30- day written notice for unsatisfactory performance by Contractor. Owner shall be the sole judge on the Contractor's ability to adequately complete work and provide all required deliverables. The Alternate Quote agreement will be considered for a three (3) year Agreement with the option to cancel service with a 30-day written notice for unsatisfactory performance by Contractor. Owner shall be the sole judge on the Contractor's ability to adequately complete work and provide all required deliverables. The Division of Utilities shall consider cost -benefit when comparing 1 -year Agreement and 3-year Agreement pricing, Either a 1-Year Agreement or 3-Year Agreement will be awarded at the discretion of the Public Works and the Division of Utilities through the Board Of Public Works. Contractors shall be responsible for coordinating service schedules with the City's designated Maintenance Representative(s) for Wastewater Facilities and Waterworks Facilities. PART 2 — EXECUTION AND DELIVERABLES Preventative Maintenance shall be performed but not limited to the following !terns. TestingELd Inspection Services Testing and Inspection Services shall include, but not be limited to, the following: Testing for excessive vibration, winding resistance; refrigerant change; fan RPM; safety controls; crankcase heater; controls. Inspection for worn parts; Mounting, drive Couplings; oil levels, pilot igniters, and refrigerant leaks. Version 8 — 02/25/14