05172018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION MAY 17, 2018 154 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk Board members discussed the following item(s) from the agenda. - Software Subscription and License Agreement — Shotcaller Global, Inc. Mr. Chris Voros, Police Department, stated this agreement is for the Gun OPS software the Police Department has been using for five (5) years. He stated they would like to do a three (3) year renewal contact. Mr. Ray Wolfenbarger, Police Department, stated they still save money by doing a three (3) year contract. He stated the software collects data of every gunshot in St. Joseph County and surrounding counties and links up gangs and shooters, and can link one (1) individual automatically to numerous shootings. He noted they can also punch in a license plate, and track cars anywhere, adding he tracked one (1) all the way to Chicago. Mr. Wolfenbarger stated there are numerous departments that use the software, including the Prosecutor's Office, adding it can be pulled up on any smart device. Mr. Dan O'Connor, IT Department, stated the funding will be allocated differently, with the funding split between IT and Police Department. - Agreement — Uber Ms. Genevieve Crum, Community Investment, stated this agreement is part of the Mayor's Bloomberg Challenge for transportation for low income workers. She stated the City partnered with Uber to provide transportation to low income City employees. She noted one -hundred (100) eligible employees in VPA were identified. Ms. Crum stated the data, such as locations, is tracked through Uber who will provide rides to determine the result on employee retainage and reliability. Ms. Fritzberg asked if they evaluated other ride platforms and if they found Uber made a better fit due to the data tracking system. Ms. Crum stated that is true and also there is a better availability of drivers in this area through Uber. Ms. Fritzberg asked how liability is being handled. Ms. Crum stated they have been working with Legal on this and will bring an updated contract to the Board for signature. Ms. Fritzberg asked if the employees will sign a contractor release. Ms. Crum stated they will. Ms. Dorau asked if these are employees that are recognized as a problem on tardiness. Ms. Crum stated yes, they sent a survey to employers and these are the ones suggested. She noted there are about fifty (50) employees that were chosen. - Professional Services Agreement — Janet Evelyn Ms. Sonja Karnovsky, Community Investment, stated this agreement is for support for young minority employment initiatives. She stated they heard from people that there is a lack of networking opportunities for this group. Ms. Fritzberg asked what the deliverables area Mr. Brian Donohue, IT Department, stated the scope is set out in Exhibit A, and they will work in coordination with the Chamber of Commerce. He noted they can adjust the program as needed as they get feedback on the data. - State QPA — SBC Global Services d/b/a AT&T Global Services Mr. Dan O'Connor, IT, stated this is a thirty-six (36) month agreement for the golf courses T1 lines, but eventually they will be migrated to the Metronet. He explained it is less expensive to commit to a three (3) year agreement and cancel as long as they stay under contract for nine (9) months. - Opening of Quotations — Rum Village Dog Park Construction Ms. Fritzberg asked if the Park Department will be using any of Safetyville's old facilities for this dog park. Mr. Patrick Sherman, VPA, stated the buildings hadn't been used for over twenty (20) years and are in too bad of shape to be useful. Ms. Dorau asked if they anticipate extra maintenance expenses on this park. Mr. Sherman stated there shouldn't be any more than normal. - Opening of Quotations — Jon Hunt Plaza Planter Repair Mr. Sherman stated the funding source has changed on this and he would forward it to the Clerk of the Board. - Request to Advertise — Venues, Parks, and Arts Security Solution Mr. Sherman stated this request is due to unique security needs to be met in Venues, Parks, and Arts. He stated this should be a Request to Advertise for Proposals, and he would correct that. Ms. Fritzberg suggested they should work with the IT Department on this. Mr. Dan O'Connor, IT, stated they would like to be involved a little bit to look at it and give their IT perspective.