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CITY OF SOUTH BEND <br />INSTRUCTIONS TO BIDDERS <br />1865 <br />:,BID FORMS AND EXECUTION <br />A. <br />Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. <br />Failure to do so will be at the Bidder's risk. <br />B. <br />Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and <br />Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal <br />and Non7C011usion Affidavit, which is a part of the provided form, where indicated, provide a <br />notary signature and provide all other information required. <br />C. <br />The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an <br />individual, his/her name and post office address must be shown. If made by a partnership or <br />joint venture, the name and post off ice address of each member of the partnership or joint <br />venture must be shown. If made by a corporation, the Proposal must be signed by an officer <br />of the corporation or by a representative duly authorized by the corporation to execute the <br />Proposal in its behalf. <br />2. SEALED BIDS ONLY <br />A <br />Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed <br />envelope marked on the outside with the general classification of material bids, i.e. Bid for <br />Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." <br />B. <br />When samples are required, such samples shall be delivered or shipped at the bidder s <br />expense to the address specified in the Invitation to Bid. Samples must be shipped <br />separately from bid documents and labeled clearly with the Bidder's name, address and the <br />commodity or equipment classifications and documents, the item (and item number, if any), <br />and Material Safety Data Sheets (if applicable). All samples must be representative of the <br />commodities or equipment which will be supplied by the successful Bidder. All samples will <br />become the property of the City of South Bend and none will be returned, unless otherwise <br />stated in the Specifications. <br />C. <br />In the event of an inconsistency between provisions of the contract documents, the <br />inconsistency shall be resolved by giving precedence in the following order: <br />.3. ORDER OF PRECEDENCE <br />A. <br />Bid Form attached Proposal <br />B, <br />Amendments to Specifications <br />C. <br />Specifications <br />D. <br />Special Provision <br />E. <br />Instructions to Bidders <br />F. <br />Notice to Bidders <br />.4. DELIVERY OF BIDS <br />A, <br />Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City <br />Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235- <br />9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally, <br />the sealed envelope containing the Bid must be mailed to the following address: <br />City of South Bend <br />Clerk of the Board of Public Works <br />1316 County -City Building <br />227 West Jefferson Boulevard <br />South Bend, Indiana 46601 <br />E, <br />