04192018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION APRIL 19, 2018 114 asked what the price difference is, and if it's in the budget. Mr. Hudak stated it's about $20,000 overall and it is in their budget. - Request to Advertise — Aerial Tower Truck Mr. Hudak informed the Board that the low bidder added one -hundred, fifty (150) days that could cause Wastewater to incur additional rental costs. Mr. Gilot questioned how many times they use the equipment, noting they should take that into consideration. He explained it could be more economical to rent it if it isn't utilized that often. Mr. Hudak stated there are a lot of deficiencies in the low bid also. Mr. Gilot requested he do a memo noting the other deficiencies. - QPA Purchase — Dell, Inc. Mr. Dan O'Connor, IT Department, stated these Police laptops are for the vehicles and this year they are leasing these but putting them on the City lease, so it will be subject to the lease. When asked, he noted they are doing this because they get a better finance fee through the City lease. - Resolution No. 18-2018 — Approving the Donation of Funds to Project Impact South Bend, Inc. Mr. Austin Gammage, Community Investment, stated this company is a nonprofit 501(c)(3). He noted their focus is to engage the community in the project to establish a development center in the South Bend Heritage building that will be open to every business, not just women and minorities. Ms. Fritzberg asked if they are donating these funds subject to certain deliverables. Mr. Gammage stated they are and read through the deliverables in the agreement noting they must have local business impact, and don't include salaries or stipends. Ms. Fritzberg asked if they anticipate a specific matrix of how many people have been helped, noting it would be good to know. Mr. Gammage stated they could track that. - Opening of Quotations — West Race Emergency Repairs Ms. Sue Ellen Doudrick, Engineering, stated this emergency repair is due to logs that dislodged during recent flooding, resulting in loss of the cascades. She stated the Century Center is concerned about the economic impact on events. Ms. Doudrick noted the water is going under the concrete and the project has been in the works for a while, this just speeds up the process. When questioned, she confirmed that IDEM, the DNR, and the Core of Engineers have approved the project. - Sidewalk Cafe Permits Ms. Maradik noted the sidewalk cafes on Main Street for Fiddler's Hearth and Aloft need to allow space for the cycle paths separate from the pedestrian walkway. She reviewed their applications and diagrams and confirmed their current design did not allow enough space. The Board noted that Aloft has room to move back. The Board requested an inspector take a look at their design and work with them. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:40 a.m. BOARD OF PUBLIC WORKS � Gary A. Gilot, President J s A. Mueller, Member Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. D rau, Member ATT ST: La� 4La—M . Martin, Clerk