04052018 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION APRIL 5, 2018 92 Lieutenant Gene Eyster, Police Department, stated this event is very confusing, they received applications from two (2) different applicants with different addresses, and it was not clear if they will be selling alcohol or not. Lt. Eyster stated they submitted the names of three (3) part- time Walkerton officers for security after being told they had to. He stated this area is of big concern for the Police Department in light of the recent shooting there. He noted also that the area they are asking to close -off would block Napoleon St. and it's already closed off north of there for construction. Lt. Eyster stated they have not shown the required 10' clearance at the intersections or in the street for emergency vehicle access. He stated they are estimating 1800 people in a closed area with alcohol and only three (3) security officers. Mr. Gilot stated there are so many people doing so many events for this IDEA week. Ms. Maradik questioned if this is actually part of IDEA week, or a separate event someone is doing. Mr. Gilot noted the Police make good points and suggested the city have a representative to go back to the applicant to work out these details. Lt. Eyster noted utilizing part time officers from Walkerton is a concern for the Police. Ms. Maradik noted the map shows they are closing the garage entrance. Mr. Gilot stated that isn't good, and asked it be sent back to the organizer and a city representative to work out security and the other issues. Ms. Sue Ellen Doudrick noted Engineering had concerns regarding a detour plan due to the closing of the intersection of Eddy St. and Napoleon St. Mr. Toy Villa, Engineering, joined the meeting and stated he just received an update that the applicant will not close Napoleon St. Mr. Gilot stated that is good, but there is definitely confusion, and only three (3) officers for crowd control is not enough. He stated they still have to address crowd security for that size of a crowd and the alcohol truck parked in front of the garage. Ms. Fritzberg volunteered to meet with them. - Chet Waggoner Little League Parade Lt. Gene Eyster stated he met with the new organizers for this event and they have come to a compromise on their route. He stated they will leave from Pinhook Park and proceed to the cemetery. - South Bend 5k Community Peace Run, Walk, or Roll Lt. Eyster stated the organizer, Mr. Thomas, has made no attempt to contact the Police. He noted last year's event had only three (3) participants and eighteen (18) Police officers to assist with all of the intersection closings. Mr. Gilot noted the applicant came to the last meeting and said he would meet with the Police to work out the route. Lt. Eyster stated he had talked to him previously about amending his route, but they didn't want to. He added he left him a message but Mr. Thomas never returned the call. Mr. Gilot suggested the City come up with suggested routes that could be utilized for all runs. Lt. Eyster stated he already has and provided a suggested route perfect for a 5k from Howard Park. He noted he already has the cooperation of the businesses for this applicant to utilize their property. Ms. Dorau noted Eric Horvath, Director of Public Works, and Jitin Kain, Assistant Director of Public Works, are currently working on a policy for events. Lt. Eyster stated he discussed with Mr. Thomas that this time of year the weather is unpredictable, and suggested a different time of year would be better. Mr. Gilot questioned the necessity of eighteen (18) officers. Lt. Eyster stated you have a number of side streets that have to be covered for safety and liability reasons, and it requires eighteen (18) officers. Lt. Eyster noted there is a 1984 Resolution that has available routes for processions, and authorizes Police to charge for security. - Request to Advertise for Bids — City Cemetery Improvements Mr. Patrick Sherman, Venues, Parks, and Arts, stated the money is budgeted for this project and they are getting the Historic Preservation Commission involved. He noted it is very specialized work on monuments and headstones for the City Cemetery and Bowman Cemetery. Mr. Gilot suggested the name of the bid be changed to include Bowman Cemetery. - Alley Vacation — First East/West Alley South of Fassnacht St. from the East Right -of - Way of Wilbur St. to the West Right -of Way of Birdsell St. The Board read through comments stating the petitioner is not the owner of record for the property requesting this alley vacation. Ms. Maradik noted the petitioner is asking to vacate the alley to create a driveway, but the alley is not wide enough once the property is divided in half for property owners on both sides, and there is another property that will block access from Wilber St. to this property's garage. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:23 a.m. BOARD OF PUBLIC WORKS