06/01/1981 Board of Public Works Minutes

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REGULAR MEETING APPROVE REQUEST TO ADVERTISE FOR BIDS - LEASE /PURCHASE OF COPIER (COMMUNITY DEVELOPMENT) JUNE 1, 1981 The Department of Community Development requested permission from the Board to advertise to receive bids for the lease /purchase of a copying machine in accordance with specifications submitted for its use. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved, and the date of June 15, 1981, was set for the bid opening. APPROVE REOUEST TO ADVERTISE FOR BIDS DE -ICING MATERIALS Mr. Leszczynski stated that the Street Department was requesting permission to advertise to receive bids for de -icing chemicals for the 1981 -1982 winter season. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved, and the date of June 15, 1981, was set for the bid opening. APPROVE REQUEST TO ADVERTISE FOR BIDS - CAR WASHES Assistant Services Division Chief Spandward Mitchem requested permission from the Board to advertise for the receipt of bids for car washes for police vehicles. It was noted that the city's present contract with Comet Car Wash expired on June 30, 1981. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the request was approved, and the date of June 15, 1981, was set for the bid opening. APPROVE CONTRACT FOR AMBULANCE FEE COLLECTIONS - AMERICAN UNITED SYSTEMS Mr. Kernan explained that the city has been attempting to collect past -due fees and charges for ambulance service from 1978 through 1980. He explained that, due to efforts of the City Attorney, an active role was taken in 1980 for collection of the past -due accounts; however, considerable amounts were still due and owing to the city. He advised that, upon concurrence and recommendation of the State Board of Accounts, an agreement was drafted between the city and American United Systems for collection of past -due accounts, with the rate of compensation to American United Systems of 35% of any past -due billings collected, and 38% when the collection is made after the commencement of litigation. He recommended that the contract be amended as follows: (1) In Section 1, the years of 1978, 1979 and 1980 be spelled out; and (2) In Section 3, the determination that litigation is necessary shall be at AUS's and the city's discretion, rather than just the discretion of AUS. Mr. Hill wondered if the 38% to be paid to AUS would be the total after court costs. Mr. George Gollnick, President of American United Systems, explained that the city would pay the court costs but the entire amount, including court costs, would be collected. Mr. Richard Switalski, Fire Department, explained that for the years 1978 through 1980, an amount of $59,764..05 was uncollected. He stated that in 1980, the collection rate had been 74% and that most of the uncollected fees was a result of past -due accounts in 1978 and 1979. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the contract was amended as recommended by Mr. Kernan, and approved. DENY REQUEST TO SET UP PODIUM ON RIVER BEND PLAZA Mr. Jerry F. Felts, 323 South West Street, Mishawaka, submitted an application to set up a podium and public address system on the state in front of Robertson's at various times during the day for the purpose of preaching. Mr. Felts stated that the City of Mishawaka had given him permission to preach using a public address system. He assured the Board that he would set the microphone at the minimum volume so as not to disturb anyone. Mr. Hill informed Mr. Felts that he certainly had the right to preach or comment publicly on River Bend Plaza, but he felt there would be problems with the amplification in view of the fact that the city had received complaints concerning that in the past from other individuals who had wanted to use microphones. 1 1 1