03/02/1981 Board of Public Works Minutes

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REGULAR MEETING MARCH 2. 1981 The regular meeting of the Board of Public Works was convened at 10:10 a.m., on Monday, March 2, 1981, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Joseph E. Kernan present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the minutes of the February 23, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, approval of a lease service agreement with Haines & Company was added to the agenda immediately following the assessment roll hearing on the alley vacation in Harter Heights 2nd Addition. OPENING OF BIDS - DIESEL FUEL AND HEATING OIL This was the date set for receiving and opening sealed bids for tank wagon delivery of No. 1 and No. 2 Diesel Fuel and Heating Oil. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Circle Oil Corporation Bid was signed by John W. Doster, 2020 West 6th Street non- collusion affidavit was in order, Mishawaka, Indiana and a certified check in the amount of $3,367.50 was submitted. 5,000 Gallons: No. 1 Diesel Fuel, No. 1 Heating Oil $1.1225/gal. 25,000 Gallons: No. 2 Diesel Fuel, No. 2 Heating Oil 1.0825/gal. Renco Oil Corporation Bid was signed by Rick E. Newman, 604 S. Scott Street non- collusion affidavit was in order, South Bend, Indiana and a bid bond in the amount of 10% of the bid was submitted. 5,000 Gallons: No. 1 Diesel Fuel, No. 1 Heating Oil $1.187 /gal. 25,000 Gallons: No. 2 Diesel Fuel, No. 2 Heating Oil 1.117 /gal. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Controller's Office and the Street Department for review and recommendation. APPROVAL OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3504, 1981 (HARTER HEIGHTS 2ND ADDITION) This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3504, 1981, for the vacation of the first east -west alley north of St. Vincent, running from the easterly right -of -way of Niles Avenue to the west right -of -way line of St. Joseph for an approximate distance of 200 feet in Harter Heights Addition. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The Assessment Roll lists $0.00 net benefits and $0.00 net damages to abutting properties. No remonstrators were present and no written remonstrances were filed with the Board. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Assessment Roll was approved and said resolution is in all things ratified and confirmed and said proceedings closed. APPROVAL OF LEASE SERVICE AGREEMENT (HAINES & COMPANY)_ Mr. Leszczynski advised that the Community Development Department was desirous of entering into a lease service agreement with Haines & Company for delivery and use of yearly city directories at a cost of $75.00 per year. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the agreement was approved.