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AGENDA REVIEW SESSION <br />JANUARY 6, 20.11 <br />repairing the hole. Mr. Villa stated it was determined that this should be done now, before <br />paving was completed in the spring. <br />- Embedded Sensor CSO Monitoring Project — Phase II — Amended Change Order No. 7 <br />Mr. Villa stated he made an error in his math on the previously approved Change Order <br />No. 7. He noted the change order amount was correct with an increase of $61,913.72, but <br />he forgot to correct the overall total. He stated the original amount submitted was <br />$2,316,315.63, and it should have been $2,326,315.63. <br />Change Order and Project Completion Affidavit — Kennedy Park Sewer Separation <br />Mr. Toy Villa, Engineering, stated this completion affidavit is for all three phases of this <br />project. He noted the project was awarded as one contract, but the payment records for <br />the three phases were recorded separately. Mr. Gilot questioned if the revised contract <br />total is for the amount originally awarded as one project. Mr. Villa stated it is. Mr. Gilot <br />suggested the three spreadsheets be made a part of the Board's legal record. <br />Award Bid ---- Memorial Hospital Streetscape Improvements <br />Mr. Rob Nichols, Engineering, stated this project award has been on hold until after the <br />first of the year due to funding. Mr. Inks stated the project should be awarded subject to <br />appropriation of funds on January 21, 2011. Mr. Gilot questioned the scope of the project. <br />Mr. Nichols stated it includes landscaping, lighting, parking, and irrigation. He noted <br />Memorial Hospital is covering the costs of the lighting and irrigation. Mr. Gilot stated a <br />multi -use easement for public after -hours parking use will need to be signed and <br />recorded. <br />Project Completion Affidavit — ARRA Mill and Fill <br />Mr. Rob Nichols, Engineering, stated the first phase of the paving project came in <br />$50,000 over budget, and the second phase came in $80,000 under budget, leaving the <br />City with a $30,000 credit balance. He noted therefore, the City does not owe the State <br />any money for the work. Mr. Inks questioned how much the City normally budgets for <br />paving in a year. Mr. Gilot stated the average is around $1,500,000.00. Mr. Inks noted <br />this was almost two years worth of work the Stimulus funds provided. <br />- Safety Report <br />Mr. Dave Tungate, Water Works, presented his division's Safety Report for the month of <br />December, 2010. He noted one minor accident due to inclement weather. <br />- Monthly Report <br />Mr. Dave Tungate, Water Works, presented his division's Monthly Report of Operations <br />for the month of December, 2010. <br />- Homeward Bound Walk & Run <br />Mr. Gilot stated the applicant for this procession, Indiana Association for Community <br />Development, should be notified to have a contingent route, one block east of Niles <br />Avenue, due to the possibility of construction in progress on Niles Avenue at that time. <br />He stated there could be large holes created by construction that would be a safety <br />concern on Niles Avenue. <br />No other business came before the Board. The Clerk was instructed to post the agenda and notify <br />the media and other persons who have requested notice of the meeting agenda. The meeting <br />adjourned at 12:05 p.m. <br />BOARD OF PUBLIC WORKS <br />Gary Gilot, President <br />D nald E. fnks, Member <br />Carl P. Littrell, Member <br />ATTEST: <br />LindwM. Martin, Cle k <br />