08/04/1980 Board of Public Works Minutes

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REGULAR MEETING AUGUST 4, 1980 obtain certified checks for security since the bid bond had not been prepared. Mr. McMahon explained that the Board's policy, in the past, has been to reject any bids which were not accompanied with the required bid security, and he apologized to Mr. Temple that the Board would not be able to consider his and Mr. Gean's bids. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bids of Robert Geans and Walter Temple Tree Service were rejected because the 'proper bid security was not submitted with the bid. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. PUBLIC HEARING - 1980 STORM DAMAGE (WALK AND CURB REPAIR PROGRAM - BARRETT LAW ASSESSMENT) This was the date set for holding a public hearing on the 1980 Storm Damage - Walk and Curb Repair Program, authorized under Improvement Resolution No. 3493, 1980, adopted by the Board on the 21st day of July, 1980. The Clerk tendered proofs of publica- tion of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. It was noted that all property owners affected by the Improvement Resolution had been sent notice of the hearing and the preliminary assessment for the repair work. Mr. McMahon stated that the estimates for the work were based on curb costing $15.00 per lineal foot; driveways costing $30.00 per square yard; sidewalks costing $21.00 per square yard;.and removal of tree stumps ranging from $300 to $800, depending upon size. He stated that the city recognized the damage caused to curbs and walks as a result of the July 5th storm in that some of the damage caused a public safety hazard and the repair of that damage would have a severe cost impact on the property owners. To allow the property owners some flexibility regarding cost of the repairs, and to insure immediate repair of the damaged areas, it had been recommended that the Barrett Law Program be instituted for the repair of the damaged areas. He explained that the Engineering Department had conducted a survey of the damage and an assessment roll had been prepared, listing each location which sustained damage. Notices had been sent to the affected property owners, according to Mr. McMahon. Mr. McMahon briefly explained the Barrett Law process. He stated that, under Barrett Law, the preliminary charge assessed to each property owner could not be exceeded when the final assessment roll was prepared. He stated that, if the bids would have come in higher than the estimates for the work, the city would have paid the dif- ference. He explained that, assumimg the city goes ahead with the program, the city would authorize a contractor to do the needed repair work, bids for which had been opened prior to this hearing. The contractor would perform the work required and bill the city. The city would then assess the property owners for their share of the repairs at the various locations listed on the preliminary assessment roll. The property owners would then have the option of paying for the repairs immediately or carrying the payments out over a five -year period at a low interest rate of 5 %. Mr. McMahon asked that any property owner who wanted to make arrange- ments for the repair on his own contact the Board of Works office within seven days. Those property owners would be given a period of 30 days to make the needed repairs and, if not done during that time, the city would have the work done and the owner would be assessed under the Barrett Law process. He also stated that those property owners who were not listed and wanted to be included under the program should call the Board of Works office. 1 1