12/20/10 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 20 2010 390 APPROVE PROFESSIONAL SERVICES AGREEMENT — CSO TRUNK SEWER MODIFICATIONS — PROJECT NO. 111 -007 (SEWER BOND) Mr. Patrick Henthorn, Engineering, stated this agreement with DLZ is a study of the possible options for the expansion of Steel Warehouse to the north. He noted they are requesting to expand and are currently landlocked. There is a 96" sewer running through the north property and the options of how to build over the pipe are being studied. Mr. Gilot stated if the City won't accommodate them, they will move their entire operation to Illinois. He noted this has been done before at the Bendix Corporation. Mr. Littrell stated the same pipe goes under an adjoining apartment building so there is a way to accommodate Steel Warehouse's request. Mr. Henthorn stated this was added to the agenda late, and the agreement is not yet complete. Attorney Cheryl Greene stated she has talked to DLZ about the agreement and it is the same standard form of agreement that has been used in the past. She noted she is comfortable with the terms of the agreement. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried, the agreement was approved. APPROVAL OF PROCESSION The following procession was presented for approval: Department Sources CDA) Professional Institute for Captain Promotion $9,700.00 Littrell /Inks Services Public Safety Assessment Process for (Fire Dept. Proposal Personnel South Bend Fire Education and Department Training) Special 5 Alarm Fire & Thermal Imaging Cameras $30,235.00 Gilot/Littrell Purchase Safety Compatible with Existing (Fire Dept. Equipment General Fund) Special Honeywell Protective Fire Clothing for $29,282.75 Inks /Littrell Purchase 15 New Firefighter Recruits (Fire Department Compatible with Existing General Fund) Uniforms Contract Tamara College Football Hall of NTE $50,000.00 Inks /Littrell Nicholl -Smith Fame Adaptive Reuse (COIT) Project Professional Public Five Year Lease Purchase Total of Inks/Littrell Services Finance.Com Agreement for Purchase of $797,137, Plus Proposal Solid Waste Vehicles and $250 One -Time Equipment Escrow Fee (Solid Waste Capital Fund) Amended Polaris To Amend the Consultant NIA Inks /Littrell Agreement Environmental, Identified as The Wetlands Subject to and LLC Company, Inc. to New Legal Revocable Consultant, Polaris Review of Permit Environmental, LLC, in the Amendment Original Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation — 731 East Lafayette Blvd. (the Street Department) Professional Abonmarche Convert Miami Road $10,070.00 Littrell /Inks Services Consultants Reconstruction As -Built (LRSA) Agreement Drawings from Metric to English Units — Project No. 098 -082 Professional IBM Smarter Cities Assessment Phase I - Gilot/Littrell Services — Evaluation of City uses of $55,680.00; Subject to Agreement Technology and make Phase 11- Financing Recommendations $43,776.00 APPROVE PROFESSIONAL SERVICES AGREEMENT — CSO TRUNK SEWER MODIFICATIONS — PROJECT NO. 111 -007 (SEWER BOND) Mr. Patrick Henthorn, Engineering, stated this agreement with DLZ is a study of the possible options for the expansion of Steel Warehouse to the north. He noted they are requesting to expand and are currently landlocked. There is a 96" sewer running through the north property and the options of how to build over the pipe are being studied. Mr. Gilot stated if the City won't accommodate them, they will move their entire operation to Illinois. He noted this has been done before at the Bendix Corporation. Mr. Littrell stated the same pipe goes under an adjoining apartment building so there is a way to accommodate Steel Warehouse's request. Mr. Henthorn stated this was added to the agenda late, and the agreement is not yet complete. Attorney Cheryl Greene stated she has talked to DLZ about the agreement and it is the same standard form of agreement that has been used in the past. She noted she is comfortable with the terms of the agreement. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried, the agreement was approved. APPROVAL OF PROCESSION The following procession was presented for approval: