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CouNTY -Cfry BUILDING
<br />227 W. JEFFERSON BOULEVARD
<br />SOUTH SEND, IN 46601
<br />PHONE 574 - 235 -9216
<br />FAX 574 -235 -9928
<br />CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
<br />OFFICE OF ADMINISTRATION & FINANCE
<br />GREGG D. ZIENTARA, CITY CONTROLLER
<br />November 17, 201D .•._
<br />Mr. Derek Dieter -
<br />President, South Bend Common Council
<br />4th Floor, County -City Building
<br />South Bend, IN 46601
<br />Re: Ordinance of the Common Council Creating a New Fund to Account for Community & Economic
<br />Development Administration
<br />Dear President Dieter:
<br />For many years, the expense to fund the day to day operations and administration of the City of South
<br />Bend's Community and Economic Development Department ( "Department ") have been accounted for in
<br />Fund 212 — Community and Economic Development Fund.
<br />In addition to the costs of operating the Department, Fund 212 has also been used to account for specific
<br />program expense, including, Community Development Block Grant, Neighborhood Stabilization Program,
<br />Homeless Prevention and Rapid Re- housing Program and a variety of other federal and state grant
<br />programs. These program expenditures represent the majority of the monies expended from the Fund
<br />and operate under a different fiscal timing than that used by the city.
<br />Therefore, in order to affect a proper financial control of the expenditures of the department, it is in the
<br />best interest of the City to establish a new Community and Economic Development Administration Fund
<br />(#211), which will account exclusively for the personnel, supply, services and capital costs of running the
<br />Department. The accounting for grant monies and other federal and state assistance will remain in Fund
<br />212.
<br />The Community and Economic Development Administration Fund (#211) will be Classified in the annual
<br />financial report as a special revenue Fund and will receive funding from transfers in, charges for services
<br />and other revenue sources. The new Fund 211 will be a non - reverting Fund and will earn interest on
<br />outstanding cash balances. This Fund will be subject to appropriation by the City of South Bend Common
<br />Council,
<br />The 2011 budget for Fund 211 was passed by the Common Council on October 25, 2010. In January
<br />2011, City of South Bend accounting staff will determine the proper distribution of cash balances, as of
<br />January 1, 2011, to Funds 211 and 212 based on grant and other accounting and legal requirements.
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<br />PLACE ea
<br />PHONE 574 - 235 -9216
<br />FAX 574 -235 -9928
<br />CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
<br />OFFICE OF ADMINISTRATION & FINANCE
<br />GREGG D. ZIENTARA, CITY CONTROLLER
<br />November 17, 201D .•._
<br />Mr. Derek Dieter -
<br />President, South Bend Common Council
<br />4th Floor, County -City Building
<br />South Bend, IN 46601
<br />Re: Ordinance of the Common Council Creating a New Fund to Account for Community & Economic
<br />Development Administration
<br />Dear President Dieter:
<br />For many years, the expense to fund the day to day operations and administration of the City of South
<br />Bend's Community and Economic Development Department ( "Department ") have been accounted for in
<br />Fund 212 — Community and Economic Development Fund.
<br />In addition to the costs of operating the Department, Fund 212 has also been used to account for specific
<br />program expense, including, Community Development Block Grant, Neighborhood Stabilization Program,
<br />Homeless Prevention and Rapid Re- housing Program and a variety of other federal and state grant
<br />programs. These program expenditures represent the majority of the monies expended from the Fund
<br />and operate under a different fiscal timing than that used by the city.
<br />Therefore, in order to affect a proper financial control of the expenditures of the department, it is in the
<br />best interest of the City to establish a new Community and Economic Development Administration Fund
<br />(#211), which will account exclusively for the personnel, supply, services and capital costs of running the
<br />Department. The accounting for grant monies and other federal and state assistance will remain in Fund
<br />212.
<br />The Community and Economic Development Administration Fund (#211) will be Classified in the annual
<br />financial report as a special revenue Fund and will receive funding from transfers in, charges for services
<br />and other revenue sources. The new Fund 211 will be a non - reverting Fund and will earn interest on
<br />outstanding cash balances. This Fund will be subject to appropriation by the City of South Bend Common
<br />Council,
<br />The 2011 budget for Fund 211 was passed by the Common Council on October 25, 2010. In January
<br />2011, City of South Bend accounting staff will determine the proper distribution of cash balances, as of
<br />January 1, 2011, to Funds 211 and 212 based on grant and other accounting and legal requirements.
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