04/17/1978 Board of Public Works Minutes

Home Browse Search

REGULAR MEETING APRIL 17, 1978 OPENING OF BIDS - CONTRACTUAL STREET SWEEPING This was the date set for receiving bids for Contractual Street Sweeping for the City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Advance Sweeper Service Bid was signed by Milo J. Richey, Jr., non - collusion affidavit was in order but no bid bond was submitted. A company representative was present and said he thought the bid bond requirement was crossed out on bid information they received. Deputy City Attorney Terry A. Crone noted that the advertised Notice to Bidders requires a bid bond or certified check to be submitted with the bid. Mr. Brunner said it would be the Board's position that if the bid bond is submitted within twenty -four hours to the Clerk of the Board, that would correct the deficiency in the bid. The representative of Advance Sweeper Service said the bid bond could be supplied. A representative of Ries Equipment Company objected to the ruling on the basis that the bid bond was a requirement of the bid request. Mr. Brunner noted that it is the decision of the Board to determine what is a fatal defect. It is the judgment of the Board that this deficiency can be corrected. It does not go to the integrity of the bid, the bid was not opened in advance of the advertised bid opening and the deficiency does not relate to the non - collusion affidavit or signature requirement of the bid. The bid bond, although important, is not a critical defect in the Board's judgment. The bid was then read as follows: Contractual Sweeping - One Year 2nd Year 3rd Year Ries Equipment Company Bid - One Year - $138,240.00 2nd Year - $147,916.00 3rd Year - $158,270.00 Bartolini Excavating Company 8,11, $160,000.00 $160,000.00 plus 10% cost of living $160,000.00 plus 10% cost of living Bid was signed by James F. Ries, non - collusion affidavit was in order and a 10% bid bond was submitted. Bid form was not signed. Deputy City Attorney Terry A. Crone advised the Board that this is a fatal defect in the bid and the bid cannot be considered. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bid of Bartolini Excavating Company was rejected as being defective and the remaining two bids were referred to the City Engineer and the Bureau of Streets for review and recommendation. BID ADVERTISING APPROVED - SPECTRUM ANALYZER, COMMUNICATIONS BUREAU Patrick M. McMahon, Director of Public Works, and Glenn Zubler, Director, Bureau of Communications, submitted a request to the Board to advertise for bids for the purchase of a Spectrum Analyzer. Specifications have been prepared and funding is presently being sought through revenue sharing. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request to advertise was approved.