04/03/1978 Board of Public Works Minutes

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REGULAR MEETING APRIL 3, 1978 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 3, 1978 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF MARCH 27 MEETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the March 27 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - CONTRACTUAL STREET SWEEPING - BIDS REJECTED This was the date set for receiving bids for contractual street sweeping. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bid was opened: Ries Equipment Company Indianapolis, Indiana Deputy City Attorney Terry A. Crone reviewed the bid and advised the Board that the bid form was unsigned and this is a fatal defect in the bid. This was the only bid received. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board rejected the bid of Ries Equipment Company as being defective because the bid form was unsigned and authorized readvertising for bids with sealed bids to be received on April 17, 1978. Councilman diary Christine Adams was present and asked the Board a number of questions regarding the condition of present street sweeping equipment and the reason for seeking a contractual agreement. Mr. McMahon responded that the City has ten pieces of equipment, with five units on the streets now. Some of the equipment in the garage needs repair but those units are planned as trade -ins on new equipment out for bid now so repairs have not been made. He pointed out that the City of Indianapolis contracts for sweeping of all main.routes. It is honed that the contractual agreement can cover street sweeping twenty -four hours a day and allow the City equipment to be used to sweep residential streets during the day. The City's present- equipment runs twenty -four hours a day, making the life of the equipment only five to six years. If a contractual street sweeping agreement is entered into, it will add to the life of new equipment purchased. PETITION FOR ANNEXATION AND ANNEXATION AGREEMENT TABLED A Petition for Annexation and Annexation Agreement with Americana Realty, Inc, for property located in Kensington Farms, east of York Road and north of Kern Road, was filed with the Board on 111arch 27 and was referred to the Legal Department for review. Deputy City Attorney Terry A. Crone reported that he has reviewed the terms of the agreement with Mr. Dunfee, Attorney for Americana Realty, but there are still some points to be clarified. He requested that the Board continue the matter. Mr. Brunner noted that the agreement provides that if the zoning does not occur, the property does not have to be annexed but it could be annexed involuntarily at the initiation of the City. There is some question regarding the precise language that has been drafted by Mr. Dunfee and the Legal Department would like to discuss the effect of that language before the City proceeds. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, action on the agreement was continued for one week.