03/24/1980 Board of Public Works Minutes

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REGULAR MEETING MARCH 24. 1980 It was noted that an objection to the proposed vacation had been received by the Board from Mr. Howard Harris, and Mr. McMahon stated that Mr. Harris would be given an opportunity to speak on the matter at the public hearing on the Resolution. Therefore, upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the Board filed the reports, adopted the above Resolution and set a public hearing on the Resolution for April 14, 1980. APPROVE CONTRACT WITH MENTAL HEALTH CENTER (RAPE CRISIS INTERVENTION The Board received a contract allowing second year funding for the Rape Crisis Intervention Project in the amount of $14,777.78 from state and federal funds, with the amount of $777.78 from city funds, totaling $15,555.56. The program would be administered by the Mental Health Center at a cost of $1,296.30 per month. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the contract for second -year funding was approved. BID AWARDED - COPYING MACHINE (CE The Board received a recommendation from Mr. Kernan for the lease of the Savin Systems 600 Copier- Duplicator on a monthly basis of $307.00 with an excess meter charge over 9,000 copies of $.019 per copy. Mr. Kernan also recommended that the contract stipulate that the city retains the right to cancel the contract at any time because of lack of performance as it concerns the machine or the service. He stated that delivery is critical and a date of 30 to 45 days hence for delivery of the machine should be specified. It was indicated that Savin was the low bidder for monthly rental of the machine. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, the bid was awarded as recommended. BIDS AWARDED - STREET DEPARTMENT CHASSIS The Board received a recommendation from John Baumgartner, Manager of the Bureau of Streets, for purchase of four small single -axle truck chassis with diesel engines from the low bidder, Shamrock Ford Trucks, in the amount of $52,461.20. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid was awarded as recommended. The Board received a recommendation from John Baumgartner, Manager of the Bureau of Streets, for purchase of six single -axle chassis with diesel engines from Michiana Mack, Inc., in the amount of $155,068.00. Mr. McMahon stated that Michiana Mack was not the low bidder; however, Western International Trucks, which had bid $152,444, is on strike and delivery guarantees were a function of the end of the strike. A 30 day time period which had been extended to International for the purpose of ending the strike and firmly establishing a guaranteed delivery date had lapsed. He also stated that Shamrock Ford, the lowest bidder in the amount of $145,580, had provided equipment that was not consistent with the Street Department's requirements. Michiana Mack was the only bidder responsive to the specifications who could guarantee delivery of these vehicles. Upon a motion made by Mr. McMahon, seconded by Mr. Kernan and carried, the bid was awarded as recommended to Michiana Mack based on the fact that it was the best bid responsive to the specifications. APPROVE NEGOTIATION FOR METAL FABRICATIONS WORK (FIRST BANK CENTE Mr. McMahon requested permission for SollittConstruct . on to negotiate with contractors for completion of the metal fabrica- tion work on the First Bank Center Project. He stated that the Board has previously advertised for bids and, at both times, the bids submitted far exceed the project budget for this item. He stated that the Engineering Office would participate in the nego- tiations of this work and, upon completion of the negotiations and prior to execution of a contract, the Board would be informed of the specifics as they relate to the contract. Upon a motion made by Mr. McMahon, seconded by Mr. Hill and carried, approval was given for the negotiation of metal fabrication work at First Bank Center.