12/03/1979 Board of Public Works Minutes

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W REGULAR MEETING DECEMBER 3, 1979 By a copy of this letter to Mrs. Patricia DeClercq, Clerk of the Board of Public Works, I am requesting her to mail to me a copy of the vacation resolution as soon as the same is prepared and executed by the Board. Thank you for your cooperation with reference to this matter. Sincerely, s/ John H. Peddycord Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the correspondence was ordered filed. REQUEST FOR BIDS FOR GASOLINE AND FUEL OIL APPROVED Mary Ellen Rusinek, Fiscal Officer for the Department of Public Works, submitted to the Board specifications for gasoline and fuel oil for the calendar year 1980 and requested permission to advertise for bids. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved and sealed bids are to be requested onJanuary 7, 1979. APPROVAL OF DEDICATIONS The Board received requests for approval of the dedications of Commerce Drive, Bowen Street -High Street and the Laurel Woods Subdivision. Mr. McMahon submitted the following reports, based on review of the status of the improvements by the Engineering Department: With respect to the Commerce Drive dedication, the Engineering Department inspection indicates everything is in order and recommends approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the dedication was approved. With respect to Bowen St. -High St., the Engineering Department notes the project has not had final inspection and a Project Completion Affidavit and Performance Bond must be submitted. The Board was advised that an agreement between Dr. Allen and the City of South Bend with reference to the circular portion at the intersection of Bowen and High was prepared by Attorney Stephen Seall. Deputy City Attorney Terry Crone reported to the Board that he had reviewed the agreement, which covers maintenance and con• - veyance to the City of the circular parkway, and he recommended approval. The agreement provides that the City will acquire title to the parkway if Dr. Allen defaults in the requirement to landscape and maintain the property. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the agreement regarding the circular parkway and approved the dedication of Bowen St. -High St., subject to final inspection, a Project Completion Affidavit and the required bond. With respect to Laurel Woods, Section II, the Engineering Department reports that a Letter of Credit or Surety Bond in the amount of $48,000 must be submitted to cover the cost of improvements which must be made. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Laurel Woods, Section II subject to the filing of a Letter of Credit to cover the cost of improvements to be made.