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PUBLIC AGENDA SESSION NOVEMBER 4 2010 337
<br />AW ARDDQUOTATION — MORRIS PERFORMING ARTS CENTER AWNING REPAIR_
<br />In a Memorandum to the Board, Mr. Rob Nichols, Engineering, advised the Board that it was
<br />brought to his attention by Mr. Dennis Andres, Morris Performing Arts Center Director, that the
<br />awnings were falling off of the building. After inspecting the site, Mr. Nichols obtained three (3)
<br />quotes to repair the supports. After reviewing those quotations, Mr. Nichols recommended that
<br />the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski
<br />Construction, 1005 South Lafayette Blvd., South Bend, Indiana, 46601, in the amount of
<br />$10,360. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />Board members discussed the following items from the agenda:
<br />- Ratify Professional Services Proposal — Design of East Bank Sewer Separation
<br />Mr. Gregg Zientara, City Controller, questioned whether the budget was in place for this
<br />project with Lawson - Fisher Associates. Mr. Nichols stated the funding should be
<br />changed to 2007 Sewer Bond. Mr. Zientara stated that would be a more appropriate
<br />source of funding.
<br />- Change Order — Memorial Hospital Streetscapes Improvements
<br />Mr. Toy Villa, Engineering, noted this increase in the scope of work is due to an issue in
<br />the design of the project. It was discovered that AT &T had a line five (5) feet down at the
<br />east curb line of a proposed seven (7) foot deep storm sewer. Mr. Gilot questioned how
<br />that happens. Mr. Villa stated AT &T said they provided a drawing to the architect, the
<br />architect said they didn't receive a drawing. Mr. Villa noted the drawings don't show the
<br />depth measurements on AT &T lines. Mr. Villa stated there will be more change orders on
<br />this project due to problems on Madison and Main Streets with drainage. Mr. Littrell
<br />questioned what the over -runs would be and noted they may affect the award of Phase II.
<br />Mr. Villa stated he is hopeful with the over -runs and under -runs, the project will be on
<br />budget. Mr. Villa noted the changes will delay the completion of the project until next
<br />year. Mr. Gilot informed the Board that Memorial Hospital is working with the City on
<br />making their parking lot a green project example. He noted they are using a combination
<br />of porous and pervious concrete, and concrete blocks for drainage into a rain garden, and
<br />eliminating underground drainage systems. Mr. Inks questioned if this costs less. Mr.
<br />Gilot noted it actually costs more, but is a better, cleaner system.
<br />- Professional Services Agreement — Emergency Leak Detection for Water Systems
<br />Mr. Bob Krol, Water Works, stated that ME Simpson has leak detection equipment that
<br />the City does not have. He stated this leak detection service saves a lot of time and money
<br />in locating the source of water leaks that otherwise take needless drilling and time spent
<br />searching for the source. Mr. Gilot added this is a specialized service.
<br />- Bid Award Extension — Ductile Iron Pipe
<br />Mr. Bob Krol, Water Works, informed the Board that Water Works is again requesting to
<br />extend their bid award to Underground Pipe and Valve another year for the purchase of
<br />ductile iron pipe. Mr. Krol stated Underground Pipe and Valve has offered to extend their
<br />pricing discount offered in 2007 to the City which will result in substantial savings to the
<br />City.
<br />- Resolution No. 70 -2010 — Approving a Policy for the Sewer Insurance Program
<br />Mr. Gilot informed the Board that there is an Ordinance in place regarding Sewer
<br />Insurance, now a Policy is being drawn up based on that Ordinance, with the intent to
<br />coach the Sewer staff on the policy, and allow for some leeway on that policy.
<br />- Addendum to Agreement — Near Northwest Neighborhood, Inc.
<br />Mr. Inks informed the Board that this addition of the property at 632 Portage Avenue was
<br />for a house that burned and needed to be demolished. Mr. Gilot noted the owners were
<br />part of the City's Curb and Sidewalk program and still had a small balance to pay off. He
<br />requested the balance be waived in light of the loss of their property.
<br />- Alley Vacation Request — North/South Alley from Bryan Street North to the East/West Alley,
<br />East of Inglewood and West of Sherman
<br />Mr. Littrell informed the Board that the petitioner, Willie Rogers, would need to close the
<br />curb and sidewalk across the alley approach, and get the approval of the neighbors on the
<br />location of the fence.
<br />the Right to Stop
<br />Future Work if
<br />Funding is Not
<br />A propriated
<br />AW ARDDQUOTATION — MORRIS PERFORMING ARTS CENTER AWNING REPAIR_
<br />In a Memorandum to the Board, Mr. Rob Nichols, Engineering, advised the Board that it was
<br />brought to his attention by Mr. Dennis Andres, Morris Performing Arts Center Director, that the
<br />awnings were falling off of the building. After inspecting the site, Mr. Nichols obtained three (3)
<br />quotes to repair the supports. After reviewing those quotations, Mr. Nichols recommended that
<br />the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski
<br />Construction, 1005 South Lafayette Blvd., South Bend, Indiana, 46601, in the amount of
<br />$10,360. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />Board members discussed the following items from the agenda:
<br />- Ratify Professional Services Proposal — Design of East Bank Sewer Separation
<br />Mr. Gregg Zientara, City Controller, questioned whether the budget was in place for this
<br />project with Lawson - Fisher Associates. Mr. Nichols stated the funding should be
<br />changed to 2007 Sewer Bond. Mr. Zientara stated that would be a more appropriate
<br />source of funding.
<br />- Change Order — Memorial Hospital Streetscapes Improvements
<br />Mr. Toy Villa, Engineering, noted this increase in the scope of work is due to an issue in
<br />the design of the project. It was discovered that AT &T had a line five (5) feet down at the
<br />east curb line of a proposed seven (7) foot deep storm sewer. Mr. Gilot questioned how
<br />that happens. Mr. Villa stated AT &T said they provided a drawing to the architect, the
<br />architect said they didn't receive a drawing. Mr. Villa noted the drawings don't show the
<br />depth measurements on AT &T lines. Mr. Villa stated there will be more change orders on
<br />this project due to problems on Madison and Main Streets with drainage. Mr. Littrell
<br />questioned what the over -runs would be and noted they may affect the award of Phase II.
<br />Mr. Villa stated he is hopeful with the over -runs and under -runs, the project will be on
<br />budget. Mr. Villa noted the changes will delay the completion of the project until next
<br />year. Mr. Gilot informed the Board that Memorial Hospital is working with the City on
<br />making their parking lot a green project example. He noted they are using a combination
<br />of porous and pervious concrete, and concrete blocks for drainage into a rain garden, and
<br />eliminating underground drainage systems. Mr. Inks questioned if this costs less. Mr.
<br />Gilot noted it actually costs more, but is a better, cleaner system.
<br />- Professional Services Agreement — Emergency Leak Detection for Water Systems
<br />Mr. Bob Krol, Water Works, stated that ME Simpson has leak detection equipment that
<br />the City does not have. He stated this leak detection service saves a lot of time and money
<br />in locating the source of water leaks that otherwise take needless drilling and time spent
<br />searching for the source. Mr. Gilot added this is a specialized service.
<br />- Bid Award Extension — Ductile Iron Pipe
<br />Mr. Bob Krol, Water Works, informed the Board that Water Works is again requesting to
<br />extend their bid award to Underground Pipe and Valve another year for the purchase of
<br />ductile iron pipe. Mr. Krol stated Underground Pipe and Valve has offered to extend their
<br />pricing discount offered in 2007 to the City which will result in substantial savings to the
<br />City.
<br />- Resolution No. 70 -2010 — Approving a Policy for the Sewer Insurance Program
<br />Mr. Gilot informed the Board that there is an Ordinance in place regarding Sewer
<br />Insurance, now a Policy is being drawn up based on that Ordinance, with the intent to
<br />coach the Sewer staff on the policy, and allow for some leeway on that policy.
<br />- Addendum to Agreement — Near Northwest Neighborhood, Inc.
<br />Mr. Inks informed the Board that this addition of the property at 632 Portage Avenue was
<br />for a house that burned and needed to be demolished. Mr. Gilot noted the owners were
<br />part of the City's Curb and Sidewalk program and still had a small balance to pay off. He
<br />requested the balance be waived in light of the loss of their property.
<br />- Alley Vacation Request — North/South Alley from Bryan Street North to the East/West Alley,
<br />East of Inglewood and West of Sherman
<br />Mr. Littrell informed the Board that the petitioner, Willie Rogers, would need to close the
<br />curb and sidewalk across the alley approach, and get the approval of the neighbors on the
<br />location of the fence.
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