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PUBLIC AGENDA SESSION SEPTEMBER 23, 2010 289
<br />The Public Agenda Session of the Board of Public Works was convened at 10:31 a.m. on
<br />Thursday, September 23, 2010, by Board President Mr. Gary A. Gilot, with Board Members
<br />Donald E. Inks and Carl P. Littrell present. Also present was Attorney Larry Meteiver. Board of
<br />Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items
<br />presented by the public and by City Staff.
<br />Additions to the A eg nda
<br />Mr. Gilot noted the addition of a Block Party request and Central Service's Safety and Monthly
<br />Reports for the month of August, 2010.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
<br />SHEET — OLIVER PLOW MEMORIAL - OLIVER TRAIL — OLIVER INDUSTRIAL PARK
<br />ENTRY SIGNS - PROJECT NO. 110 -065 (AEDA TIF)
<br />In a memorandum to the Board, Mr. Rob Nichols, requested permission to advertise for the
<br />receipt of bids for the above referenced project. Also presented at this time for approval and
<br />execution was the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and
<br />carried, the above request to advertise was approved, and the Title Sheet was approved and
<br />signed.
<br />AWARD BID AND APPROVE CONSTRUCTION CONTRACT— WESTERN /OLIVE
<br />INTERSECTION IMPROVEMENTS — PROJECT NO. 110 -003 (LRSA)
<br />Mr. Carl Littrell, Engineering, advised the Board that on September 13, 2010, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Littrell
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Rieth -Riley Construction, 25200 State Road 23, P.O. Box 1775, South Bend, Indiana, 46614, in
<br />the amount of $237,900. Additionally, the Construction Contract was submitted for approval.
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be
<br />awarded and the Construction Contract approved as outlined above. Mr. Inks seconded the
<br />motion, which carried.
<br />AWARD QUOTE AND APPROVE CONTRACT — SOUTHERN VIEW DRIVE CULVERT
<br />REPLACEMENT — PROJECT NO. 109 -008 (SEWERS OTHER CONTRACTUAL
<br />SERVICES)
<br />In a Memorandum to the Board, Mr. John Engstrom, Engineering, advised the Board that on
<br />September 13, 20100, quotes were received and opened for the above referenced project. After
<br />reviewing those bids, Mr. Engstrom recommended that the Board award the quote to the lowest
<br />responsive and responsible bidder Herrman & Goetz, Inc., d /b /a Underground Services, 225
<br />South Lafayette Boulevard, South Bend, Indiana 46601, in the amount of $45,088.00, subject to
<br />the receipt of a full site - specific Individual Section 401 Water Quality Certification permit. Mr.
<br />Engstrom noted in his Memorandum that the soonest the permit would be received would be
<br />about the end of October. Therefore, Mr. Littrell made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above, subject to receipt of the IDEM permit. Mr.
<br />Inks seconded the motion, which carried.
<br />STREET CLOSURE RECOMMENDATION — BLOCK PARTY — ALBERT FROM
<br />WESTERN TO HURON
<br />Mr. Gilot informed the Board that Ms. Brandi Smith has submitted a request for a block party on
<br />September 25, 2010. The Clerk noted the application came in on September 22, 2010, the day
<br />before the Board Meeting. She stated this is the second time this party has submitted her
<br />application at the last minute. The Clerk was able to get recommendations from the Street
<br />Department and Community and Economic Development, both in favor. She noted however, the
<br />Police Department has not responded. Mr. Littrell stated the Fire Department uses the alley
<br />connecting to Albert as a thoroughfare and it should not be blocked. Mr. Gilot requested the
<br />Clerk include in her letter to the applicant that in the future she must give notice sooner, and
<br />suggest she look into a park next year as the Board will no longer approve street closures for
<br />private parties. Mr. Gilot made a motion that the Board approve the event, subject to those
<br />conditions plus the event must end at 8:00 p.m., not 10:00 p.m. as requested; it is subject to
<br />approval by the Police Department; and they can only close Albert Street up to the alley
<br />entrance. Mr. Littrell seconded the motion, which carried.
<br />The Board discussed the following agenda items:
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