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REGULAR MEETING SEPTEMBER 13 2010 287 <br /> APPROVE CLAIMS <br /> Mr. Gilot stated that a request to pay the following claims in the amounts indicated has been <br /> received by the Board; each claim is fully supported by an invoice; the person receiving the <br /> goods or services has approved the claims; and the claims have been filed with the City Fiscal <br /> Officer and certified for accuracy. <br /> Name Amount of Claim Date <br /> City of South Bend $1,674,622.92 09/13/2010 <br /> Therefore, Mr. Gilot made a motion that after review of the expenditures, the claims be approved <br /> as submitted. Mr. Littrell seconded the motion, which carried. <br /> PRIVILEGE OF THE FLOOR <br /> Mr. Rhett Fisher, Ancon Construction Co., Inc. informed the Board that he had submitted the bid <br /> for the Erskine Detention Pond Reconstruction project and now realized that when he was <br /> making copies of the bid, he set the Non-Collusion Affidavit and Non-Discrimination <br /> Commitment form aside and left it there. He requested the Board allow him to fax it over when <br /> he returned to his office and he would have the original to the Board in two hours. Mr. Gilot <br /> explained the Board would accept it, but Legal would still need to provide a memorandum <br /> regarding the Board's required actions in these situations. <br /> Mr. Murray Miller, Local No. 645, questioned if the Board was going to waive the rules in the <br /> future for missing documents with bids. Attorney Thomas Bodnar stated it depends on the <br /> circumstances. If there is already a Non-Discrimination form on file, the bid can be accepted but <br /> the Non-Collusion Affidavit needs to be timely. Mr. Bodnar added that the Non-Debarment form <br /> is for Federal projects so it does not apply to all bids. Mr. Gilot stated the Board needs a Legal <br /> Memorandum on how to deal with these situations. Mr. Bodnar stated he would prepare a Legal <br /> Memorandum to the Board that would become part of the Legal record of this project. <br /> ADJOURNMENT <br /> There being no further business to come before the Board, upon a motion made by Mr. Gilot, <br /> seconded by Mr. Littrell and carried,the meeting adjourned at 10:50 a.m. <br /> BOARD OF PUBLIC WORKS <br /> Gary A. Gilot,President <br /> Donald E. Inks, Member <br /> Carl P. Littrell, Member <br /> ATTEST: <br /> Linda M. Martin, Clerk <br />