|
PUBLIC AGENDA SESSION
<br />JUNE, 24,,,,2010 176
<br />Alternate 5 Add - Snd Lawn in Lieu of Hydro Seed $9,900.00
<br />Alternate 6 Deduct _ Broadcast Seed Lawn in Lieu of Hydro Seed ($850.00)
<br />GIBBON-LEWIS, LLC
<br />1001 West 11th Street
<br />Mishawaka, Indiana 46544
<br />Bid Signed by: Mr. Robert Lingenfelter
<br />Non-Collusion Aff davit was in order
<br />Non-Discrimination Commitment Form was Completed
<br />Five percent (5%) Bid Bond was Submitted
<br />BID:
<br />Base Bid $1,992,000.00
<br />Alternate 1 Deduct -Concrete Block in Lieu of Glazed Facing Tile (.$47,500.0€)}
<br />Alternate 2 Add -Hallway Ceramic Tile Wainscot $10,200.00
<br />Alternate 3 Deduct ---Pigmented Epoxy Floor System in Lieu of
<br />Decorative Laminate Epoxy Floor
<br />($6.700.00)
<br />Alternate 4 Add - Motoxized Gate for Exterior Fence $6,900.00
<br />Alternate 5 Add -Sod Lawn in Lieu of Hydro Seed $9,200.00
<br />Alternate 6 Deduct -Broadcast Seed Lawn in Lieu of Hydro Seed ($8()0.00)
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were
<br />referred to Code Enforcement and their Architect for review and recommendation.
<br />AWARD PROPOSAL - COVELESKI STADIUM FIELD LIGHTING _ PROJECT NO. 110-
<br />008D (SBCDA T'IF~
<br />In a memo to the Board, Mr. Bill Schalliol, Community and Economic Development, advised
<br />that on June 14, 2010, proposals were received and opened for the above referred to project. Mr.
<br />Dave Rafinski, Wightrnan Petrie, informed the Board that there was a five (5) member panel to
<br />evaluate the above proposals. Based on the scoring matrix, it was unanimous that Musco
<br />Lighting scored the highest in all categories. Musco scared a total of 441 points, and Gaylor
<br />scared a total of 324 points. The matrix was based on cost, energy consumption, service and
<br />maintenance, warranty, and experience. Mr. Rafrnski noted that Musco submitted two proposals,
<br />and the panel voted to award the more expensive one due to better energy efficiency and tweniy-
<br />five year warranty versus a ten year warranty. He stated that in their proposal, Musco guaranteed
<br />their lighting would maintain minimum lighting requirement. The warranty, however, read that
<br />the lighting could drop or rise ten percent (10%} which is not acceptable to baseball standards.
<br />Mr. Rafinski required they send an addendum to their warranty that warrants the lighting will
<br />never drop below minimum baseball standards. Mr. Phil Custard, Purchasing, questioned what
<br />was to become of the old light poles once they were removed. Mr. Rafinski stated the wording of
<br />their agreement states that Musco will demo the existing poles and place them an a site of the
<br />City's choosing. Mr. Inks suggested they might be used in another park. After reviewing the
<br />proposals, Mr. Schalliol recommended that the Board award the contract to Musco Lighting, 100
<br />ls` Avenue West, Oskaloosa, Iowa 52577, in the amount of $421,500.00, Therefore, Mr. Gilot
<br />made a motion that the recommendation be accepted and the proposal be awarded as outlined
<br />above. Mr. Inks seconded the motion, which carried.
<br />APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY
<br />- KRG, EDDY COMMONS, LLC
<br />Mr. Gilot advised that the Board is in receipt of a request from Kite Realty to build a permanent
<br />outdoor seating area at 1234 N. Eddy St., Ste. 125, Eddy Commons, South Bend, Indiana. The
<br />request received favorable recommendations from the Division of Engineering, Building
<br />Department, Community and Economic Development, and Downtown South Bend. Board
<br />Attorney, Cheryl Greene, noted the Board should have wording in the agreement addressing the
<br />possibility of a change of ownership and who will pay to have the encroachment removed if that
<br />becomes necessary, and the requirement that the encroachment is to stay as is, with no
<br />expansion. Mr. Inks noted there will be three parking spaces lost. Mr. Gilot stated that the light
<br />pole should stay where it is, but the applicant wi11 need to relocate the bike rack, trash receptacle,
<br />and trench drain. Mr. Gilot noted this potential business was requesting a view of the Notre
<br />Dame Campus and this was their solution. Mr. Inks added that Kite Realty, the owner of the
<br />property, will be paying for the construction costs. Mr. Gilot suggested the Board should require
<br />Kite Realty to work with the City Engineer on placement of the bike racks and trash receptacles.
<br />
|