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,NC ARCHITECTURE DESIGN GROUP July 1, 2010 Donald E. Inks City of South Bend Community and Economic Development 1316 County -City Building South Bend, IN 46601 -1830 RE: CENTURY CENTER ISLAND PARK SPECIAL PURCHASE REQUEST Dear Don: C 2-) At its meeting on April 23, 2010, the Redevelopment Commission's approved the Century Center's funding request for additional improvements to Island Park. Included in the initial request were specifications for specific outdoor furnishings (ie. chairs, caf6 tables, benches, etc.) by FORMS +SURFACES® that had previously been presented to and approved by the Century Center Board of Managers. The City of South Bend Purchasing Policy Quotation/Bid Matrix requires that a purchase order dollar value of $25,000 to $74,999 have three (3) written quotes. Due to the unique and proprietary design form and function of the furniture products selected by the Century Center, we have not been able to find comparable products and competitive sources to quote. Therefore, we request that we be allowed to make special purchase over $49,999 to a sole source vendor with a written quote. Additional justification for our request is based on Indiana Code IC 5- 22 -10 -1 Purchase without soliciting bids or proposals as follows: IC 5- 22 -10 -13 Single source for supply, of contract Due to the unique and proprietary design form and function of the FORMS +SURFACES® cafe chairs and benches selected by the Century Center, no other matching chair and bench products have been found from another manufacturer. In addition to the unique design form, the eighty -eight (88) cafe chairs must be stackable, which the closest competing manufacturer's chair is not. The Century Center has made this an important requirement due to limited enclosed storage space and ease of moving the chairs to and from the Island. It is our desire to purchase all of the complementing furniture products from the same single - source manufacturer (benches, cafe tables, waste receptacles). IC 5- 22 -10 -14 General Services Administration price The FORMS +SURFACES® discount of 16.6% (see Final Discount Schedule) that has been applied to their quote is significantly lower than the standard GSA discount percentages. 922 E. Wayne Street South Bend, IN 46617 tel 574.288.6626 fax 574.288.6624