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PUBLIC AGENDA SESSION MAY 20, 2010 141 <br />The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on <br />Thursday, May 20, 2010, by Board Member Donald E. Inks with Board Member Carl P. Littrell <br />present. Also present was Board Attoxney Cheryl Greene. Board of Public Works Clerk, Linda <br />M. Martin, presented the Board with a proposed agenda of items presented by the public and by <br />City Staff. Board President Gary A. Gilot joined the meeting in progress. <br />- Addition to the Agenda <br />Mr. Inks noted the addition of Resolution No. 34-2010 to the agenda. <br />RATIFY APPROVAL OF TNDIANA HISTORICAL MARKER OWNERSI-IIP AND <br />PERMISSION FORM -LINCOLN AND DIXIE HIGHWAY SIGNS ON BUMP OUT OF THE <br />SOUTHWEST CORNER OF MICHIGAN STREET AND WASHINGTON STREET <br />Mr. Inks stated the Board is in receipt of an Indiana Historical Marker Ownership and <br />Permission Form far the Board to ratify. The Form was approved pursuant to Resolution 100- <br />2000 on May 18, 2010, by Mr. Gilot for the placement of a marker to recognize the historical <br />intersection of the Lincoln Highway. Upon a motion by Mr. Littrell, seconded by Mr. Inks and <br />carried, the Indiana Historical Marker Ownership and Permission Form's approval was ratified. <br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2010 <br />TRAFFIC SIGNAL OPTIMIZATION PROGRAM - PROJECT NO. 110-034 (CDBG <br />ENERGY GRANTS <br />Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the <br />above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell <br />and carried, the above request was approved. <br />Board members discussed the following items from the agenda. <br />- Request to Advertise for the Receipt of Bids -Memorial Streetscape Improvements <br />Mr. Don Inks noted that an Agency Agreement with the Board needed to be done before <br />the bidding process starts. Mr. Littrell stated the bids wouldn't be opened for three weeks; <br />there is time to da the agreement before then. Mr. Littrell informed the Board that DLZ <br />has been asked to do the easement paperwork on the Parking Garage. Board Attorney, <br />Cheryl Greene, stated there needs to be a clear definition of the areas of access in the <br />agreement. <br />- Discussion of Sewer Insurance Program <br />Mr. Gilot joined the Board meeting in progress and stated he had requested the Board <br />discuss the proposed changes in wording to the City Sewer Insurance Program. He noted <br />this item was not on the agenda, and would not be added, but he would like to have an <br />informal discussion with the Board and the Sewer Department on what steps should be <br />taken to make needed changes. Mr. Sam Hensley, Mr. Kevin Dombrowski, and Mr. John <br />Pemberton were present from the Sewer Department. The Board discussed what legal <br />steps were needed and what the Ordinance regulating the Sewer Program would allow <br />and not allow. Mr. Gilot and Board Attorney Cheryl Greene informed those present that <br />any changes would need thirty (30) days public notif cation, and a pilot transition period <br />of sixty (b0) days in which the public could provide feedback. <br />- Monthly Report of Operations <br />Mr. Al Greek, Environmental Services, Mr. Dave Tungate, Water Works, and Mr. Jeff <br />Hudak, Central Services, presented their respective division's Monthly Report of <br />Operations for the month of April, 2010. Mr. Tungate noted the Meter Tnspectors are now <br />driving fuel efficient vehicles that are getting an average of twenty-four (24) miles per <br />gallon, bringing fuel casts down significantly. <br />- Safety Reports <br />Mr. Dave Tungate, Water Works and Mr. Jeff Hudak, Central Services, presented their <br />respective Safety Reports for the month of Apri12010. <br />- Request to Advertise for the Receipt afBids -Animal Care and Control Shelter <br />Mr. Gilot asked Ms. Cathy Toppel and Mr. Gary Libbey, Code Enforcement, if the <br />specifications were done yet for the above project. Ms. Toppel stated they were and Mr. <br />Libbey was in possession of the specs. Mr. Gilot requested they send them to Mr. Littrell <br />and Mr. Toy Villa, Engineering, to review as soon as possible. He noted if they found any <br />changes, there would be time to make them before the ad went out. Mr. Gilot suggested <br />they use alternates to allow for the parking lot and landscaping, if costs came in low <br />